Assistant to Managing Director

Krones; Taguig; On-site; PHP 502,000 - 837,000; Full time

Job summary

Krones Philippines is seeking an Executive Assistant to support the Managing Director in Taguig. The role focuses on calendar management, document preparation, travel arrangements, and confidential administrative duties to ensure smooth executive operations.

The candidate brings a Bachelor's degree, at least two years in executive support, strong English communication, and proficiency with MS Office; familiarity with SAP or HR systems is a plus.

Qualifications

• Bachelor's degree in a related field is required.
• Minimum 2 years in executive assistance or similar role.
• Strong organizational, time management and communication skills.
• Proficient in Microsoft Office and business systems.
• Discretion and confidentiality are essential.

Responsibilities

• Prepare and modify documents including correspondence, reports, emails and memos for the MD.
• Manage the MD's calendar, arrange appointments and meetings with minimal supervision.
• Take notes and prepare minutes of meetings for distribution.
• Provide clerical, secretarial and administrative support as needed.
• Schedule travel arrangements and handle reimbursements.
• Attend to internal and external visitors and coordinate visits.
• Organize office supplies and equipment for the MD and team.
• Coordinate topics within the assigned area and communicate with stakeholders.

Skills

Executive support

Office administration

Time management

Written & verbal English

MS Office

Confidentiality

Interpersonal skills

Travel coordination

Education

Bachelor's degree in Business Administration/Management/HR/Finance

Tools

SAP

SuccessFactors

ERP systems

Job description

“Innovative solutions for sustainable and affordable beverages, food and essentials” – we have a clear vision at Krones. For this purpose, we supply state-of-the-art technology to our customers worldwide.

As a regional subsidiary of the Philippines based in Taguig City, it is the commitment of our about 60 employees to optimise our customer reach in this region and to provide them with the best possible service. Furthermore, we are constantly working to provide our customers with optimal results when using our solutions. To this aim, we mainly concentrate on the installation and maintenance fields. In addition to the Philippines, we provide our service to customers throughout the entire Asia-Pacific region.

Let’s create impact beyond tomorrow

What awaits you

• To prepare and modify independently documents including correspondence, reports, drafts, emails and memos for the Managing Director
• To manage the calendar of MD, to make appointments and to prepare independently the relevant documents for the corresponding meetings;
• To participate in meetings together with the MD in order to take notes , to prepare the minutes of meeting to distribute them
• To assist with clerical, secretarial, and miscellaneous administrative duties needed, including typing, word processing, data entry, phone answering, copying, collating, mail distribution/pickup, errand filing recording, paperwork processing.
• To schedule travel arrangement for MD and to be in charge of the travel expenses reimbursements afterwards
• To take care of internal and external visitors
• To organize and to order office supplies and other work-related equipment for the MD and for the assigned team
• To be responsible for the different topics within the assigned area (e.g. projects, independent, execution of a functional area,..) including the necessary communication to internal and external clients, clarification of all concerns of the different involved parties, preparation of documents, presentations, statistics, etc.

Your Profile

You contribute

• Bachelor's degree in Business Administration, Management, Human Resources, Finance, or a related field.
• Minimum of 2 years of experience in executive assistance, office administration, or a similar support role.
• Strong organizational and time management skills, with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other business systems.
• High level of professionalism, discretion, and ability to maintain confidentiality.
• Strong interpersonal skills with the ability to work effectively with all levels of management and external stakeholders.
• Ability to prepare reports, presentations, meeting minutes, and business correspondence.
• Detail-oriented, proactive, and capable of working independently with minimal supervision.
• Experience in coordinating travel arrangements, meetings, events, and executive calendars is an advantage.
• Familiarity with SAP, SuccessFactors, or other ERP/HR systems is a plus.