Assistant Property Manager

Agile Tech Ops Inc.; Makati; Hybrid; PHP 446,000 - 781,000; Full time

Job summary

Agile Tech Ops Inc. is seeking a detail-oriented Assistant Property Manager to support a U.S.-based commercial property management team in Arizona from a hybrid setup in the Philippines.

The role involves lease administration, tenant billing, and maintaining accurate financial records in Yardi Voyager. The ideal candidate has 3+ years in commercial property management, strong Excel/Office skills, and a Bachelor’s degree in Accounting, Business, or Real Estate.

Qualifications

• 3+ years of experience in commercial property management, preferably US-based properties.
• Hands‑on experience with Yardi Voyager, lease administration, tenant billing, accounts receivable and accounts payable.
• Working knowledge of commercial leases (NNN and gross), CAM charges and expense recoveries.
• Strong written and verbal English communication for interaction with US tenants, vendors and owners.
• Proficiency in Microsoft Excel, Word and Outlook.
• Bachelor’s degree in Accounting, Business, Real Estate or related field or equivalent work experience.

Responsibilities

• Lease Administration and Yardi Management: abstract leases, amendments, renewals and encode in Yardi Voyager; maintain tenant records and rent calendars; monitor expirations and deadlines.
• Accounts Receivable and Tenant Billing: post monthly tenant charges; monitor aging and prepare notices; assist CAM, property tax and insurance reconciliations and budgets.
• Accounts Payable and Vendor Coordination: code vendor invoices in Yardi; track insurance certificates and service contracts; coordinate maintenance schedules and work orders.
• Reporting and Administrative Support: assist in monthly/quarterly owner reports and financial statements; manage tenant service requests and estoppel certificates; maintain digital property files.

Skills

Yardi Voyager

Lease administration

Tenant billing

Accounts receivable

Accounts payable

Excel

Word

Outlook

English communication

Attention to detail

Education

Bachelor's degree in Accounting

Bachelor's degree in Business

Bachelor's degree in Real Estate

Tools

Yardi Payscan

CommercialCafe

Yardi work orders

Job description

Assistant Property Manager

Work Setup: Hybrid – 3 days onsite and 2 days work from home

Schedule: 11:00 PM - 8:00 AM

Employment Type: Full-Time

About the Role

Agile Tech Ops Inc. is seeking a detail-oriented and proactive Assistant Property Manager to support a U.S.-based commercial real estate property management team in Arizona.

The role will work closely with Property Managers to oversee daily property operations, maintain accurate lease and financial records, coordinate with tenants and vendors, and assist with reporting and administrative tasks. The ideal candidate has hands‑on experience with Yardi Voyager, commercial property management, lease administration, and property accounting.

Key Responsibilities:

Lease Administration and Yardi Management

• Abstract new leases, amendments, and renewals and accurately encode details in Yardi Voyager.
• Maintain tenant records, rent schedules, lease deadlines, renewal options, and insurance certificates.
• Monitor lease expirations and critical dates and proactively notify Property Managers of upcoming deadlines.

Accounts Receivable and Tenant Billing

• Prepare and post monthly tenant charges and recurring billings in Yardi.
• Monitor outstanding balances and aging reports and prepare collection or default notices for Property Manager review.
• Assist with annual Common Area Maintenance (CAM), property tax, and insurance reconciliations, as well as operating budgets.

Accounts Payable and Vendor Coordination

• Enter and code vendor invoices in Yardi according to property operating budgets and route them for approval.
• Track vendor insurance certificates, W‑9 forms, service contracts, and renewal requirements.
• Coordinate with vendors regarding maintenance schedules, repairs, service requests, and open work orders.

Reporting and Administrative Support

• Assist in preparing monthly and quarterly owner reports, financial statements, and variance explanations.
• Manage tenant service requests and work orders in Yardi, ensuring timely follow-up and resolution.
• Draft tenant correspondence, notices, and estoppel certificates for Property Manager review.
• Maintain organized digital property files and assist with special projects as needed.

Qualifications:

• At least 3 years of experience in commercial property management, preferably supporting U.S.-based properties.
• Hands‑on experience with Yardi Voyager, particularly lease administration, tenant billing, accounts receivable, and accounts payable.
• Working knowledge of commercial leases, including Net Net Net (NNN) and gross leases, CAM charges, and expense recoveries.
• Understanding of accounting principles and the ability to read and interpret financial statements.
• Strong written and verbal English communication skills for professional interaction with U.S. tenants, vendors, and property owners.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent attention to detail, organizational skills, and the ability to manage multiple deadlines independently.
• Bachelor's degree in Accounting, Business, Real Estate, or a related field, or equivalent relevant work experience.

Preferred Qualifications

• Experience preparing CAM, property tax, and insurance reconciliations.
• Familiarity with Yardi Payscan, CommercialCafe, and Yardi's work order management system.
• Previous experience supporting a U.S.-based real estate or property management company.
• Exposure to owner reporting and annual budget preparation.