Assistant Property Manager

Private Advertiser; Makati; Hybrid; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Pay raise opportunities

Hybrid work setup

Job summary

Agile Tech Ops Inc. seeks an Assistant Property Manager to support a U.S.-based commercial real estate team from Makati. You will oversee leases, tenant billing, and financial records while coordinating with tenants and vendors.

The role emphasizes Yardi Voyager usage, CAM reconciliations, accounting tasks, and reporting. Strong English communication and detail orientation are essential for success.

Qualifications

• At least 3 years in commercial property management.
• Hands-on with Yardi Voyager and lease admin.
• Knowledge of NN/N, CAM, and expense recoveries.
• Understanding financial statements.
• Strong English communication skills.

Responsibilities

• Abstract leases, amendments, and renewals in Yardi Voyager.
• Maintain tenant records, rent schedules, deadlines, and options.
• Post monthly tenant charges and manage aging and collections.
• Prepare owner reports, financial statements, and variance explanations.
• Assist with CAM, property tax, and insurance reconciliations.
• Coordinate vendor invoices and service contracts.
• Support month/quarter close and reporting processes.

Skills

Commercial property management

Lease administration

Property accounting

English communication

Attention to detail

Organizational skills

Education

Bachelor's degree in Accounting, Business, Real Estate, or related field

Tools

Yardi Voyager

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Assistant Property Manager

Location: Makati City, Philippines
Work Setup: Hybrid – 3 days onsite and 2 days work from home
Schedule: 11:00 PM - 8 AM
Employment Type: Full-Time

About the Role

Agile Tech Ops Inc. is seeking a detail-oriented and proactive Assistant Property Manager to support a U.S.-based commercial real estate property management team in Arizona.

The role will work closely with Property Managers to oversee daily property operations, maintain accurate lease and financial records, coordinate with tenants and vendors, and assist with reporting and administrative tasks. The ideal candidate has hands‑on experience with Yardi Voyager, commercial property management, lease administration, and property accounting.

Key Responsibilities

Lease Administration and Yardi Management

• Abstract new leases, amendments, and renewals and accurately encode details in Yardi Voyager.

• Maintain tenant records, rent schedules, lease deadlines, renewal options, and insurance certificates.

• Monitor lease expirations and critical dates and proactively notify Property Managers of upcoming deadlines.

Accounts Receivable and Tenant Billing

• Prepare and post monthly tenant charges and recurring billings in Yardi.

• Monitor outstanding balances and aging reports and prepare collection or default notices for Property Manager review.

• Assist with annual Common Area Maintenance (CAM), property tax, and insurance reconciliations, as well as operating budgets.

Accounts Payable and Vendor Coordination

• Enter and code vendor invoices in Yardi according to property operating budgets and route them for approval.

• Track vendor insurance certificates, W-9 forms, service contracts, and renewal requirements.

• Coordinate with vendors regarding maintenance schedules, repairs, service requests, and open work orders.

Reporting and Administrative Support

• Assist in preparing monthly and quarterly owner reports, financial statements, and variance explanations.

• Manage tenant service requests and work orders in Yardi, ensuring timely follow-up and resolution.

• Draft tenant correspondence, notices, and estoppel certificates for Property Manager review.

• Maintain organized digital property files and assist with special projects as needed.

Qualifications

• At least 3 years of experience in commercial property management, preferably supporting U.S.-based properties.

• Hands‑on experience with Yardi Voyager, particularly lease administration, tenant billing, accounts receivable, and accounts payable.

• Working knowledge of commercial leases, including Net Net Net (NNN) and gross leases, CAM charges, and expense recoveries.

• Understanding of accounting principles and the ability to read and interpret financial statements.

• Strong written and verbal English communication skills for professional interaction with U.S. tenants, vendors, and property owners.

• Proficiency in Microsoft Excel, Word, and Outlook.

• Excellent attention to detail, organizational skills, and the ability to manage multiple deadlines independently.

• Bachelor's degree in Accounting, Business, Real Estate, or a related field, or equivalent relevant work experience.

Preferred Qualifications

• Experience preparing CAM, property tax, and insurance reconciliations.

• Familiarity with Yardi Payscan, CommercialCafe, and Yardi's work order management system.

• Previous experience supporting a U.S.-based real estate or property management company.

• Exposure to owner reporting and annual budget preparation.

Compensation

Salary: Competitive

Benefits

• Health insurance
• Life insurance
• Pay raise opportunities
• Hybrid work setup

Schedule

• 8-hour shift
• Monday to Friday
• Night shift

Supplemental Pay

• 13th month salary
• Performance bonus