Assistant Property Management

Virtual Staffing Solutions OPC; Leyte; On-site; PHP 279,000 - 446,000; Full time

Job summary

Virtual Staffing Solutions OPC is seeking an Assistant Property Manager to support the Property Manager in daily operations across residential, commercial, or mixed-use properties. You will handle tenant relations, leasing tasks, and property upkeep while maintaining records and ensuring regulatory compliance.

The role emphasizes strong organization, vendor coordination, and proactive problem-solving in a fast-paced environment.

Qualifications

• Strong interpersonal and communication abilities.
• Proficiency with property management software and MS Office.
• Excellent organizational and multitasking skills.
• Knowledge of local property laws and regulations.
• Proactive, detail-oriented and able to resolve conflicts.

Responsibilities

• Tenant relations: act as primary contact for inquiries, complaints, and service requests with prompt, professional handling.
• Leasing support: assist marketing, showings, lease signings, renewals, and document maintenance.
• Operations management: coordinate maintenance, inspections, and vendor communications.
• Administrative support: prepare rent rolls, budgets, expense tracking, and delinquency reports.
• Compliance: ensure adherence to laws and company policies; stay updated on regulations.

Skills

Interpersonal

Communication

Organization

Local property laws

Problem-solving

Adaptability

Tools

Yardi

AppFolio

Job description

Assistant Property Manager

The Assistant Property Manager plays a critical role in supporting the Property Manager in the day-to-day operations and management of residential, commercial, or mixed-use properties. This individual ensures the smooth operation of the property, assists with tenant relations, maintains accurate records, and ensures compliance with property regulations and policies.

Key Responsibilities:

1. Tenant Relations: Serve as the primary point of contact for tenant inquiries, complaints, and service requests. Foster positive relationships with tenants by addressing concerns promptly and professionally. Assist in organizing tenant events and community engagement activities.

2. Leasing Support: Assist with marketing and leasing activities, including property showings, lease signings, and renewals. Conduct tenant screenings and process applications in compliance with property standards. Maintain accurate records of leasing documentation and occupancy reports.

3. Operations Management: Oversee maintenance requests and coordinate repairs with vendors and contractors. Ensure that properties remain in excellent condition by conducting regular inspections. Assist in enforcing property rules and regulations.

4. Administrative Support: Prepare and maintain financial and operational reports, including rent rolls, budgets, and expense tracking. Assist in rent collection and manage delinquency reports. Handle correspondence with tenants, vendors, and stakeholders.

5. Compliance: Ensure adherence to local laws, safety standards, and company policies. Stay updated on industry trends and regulations impacting property management.

Skills, Knowledge and Expertise:

• Strong interpersonal and communication skills. Proficiency in property management software (e.g., Yardi, AppFolio) and Microsoft Office Suite

• Excellent organizational and multitasking abilities

• Knowledge of local property laws and regulations

• Personal Attributes: Detail-oriented and highly organized

• Problem-solving mindset with the ability to handle conflicts tactfully

• Adaptable and proactive in a fast-paced environment