Assistant Project Coordinator

Journeyfront; Pasig; Hybrid; PHP 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Medical and dental insurance

Group life insurance

Paid time off (PTO)

Career growth opportunities

Team culture

Skills and leadership development

Free meal for onsite employees

Job summary

ClearSource in Manila, Philippines is looking for an Assistant Project Coordinator to support onboarding and activation of partners, ensuring efficient coordination, accurate documentation, and smooth cross-team communication.

You will report to the Program Team Lead and help achieve program KPIs by guiding onboarding milestones, managing timelines, and resolving blockers to keep partner accounts on track.

Qualifications

• Proficiency in Salesforce and Aurora Solar is highly preferred.
• Proven work experience as a Solar Project Coordinator for a U.S. company or similar role.
• Strong organizational skills to multitask in a dynamic, fast-paced environment.
• Strong client-facing skills and ability to work well in a team.
• Familiarity with risk management and quality assurance principles.
• Hands-on experience with project management tools, such as CRMs or similar software.

Responsibilities

• Proven experience managing end-to-end onboarding processes, including workflow coordination, checklist management, and progress tracking.
• Strong ability to manage and verify documentation, ensuring completeness, compliance, and timely execution of partner agreements.
• Experience coordinating system setup, including account creation, access provisioning, and platform readiness validation.
• Ability to oversee onboarding logistics such as training scheduling, orientation delivery, and resource distribution.
• Demonstrated capability in tracking onboarding milestones, monitoring partner activation, and identifying process bottlenecks.
• Strong coordination skills to collaborate with cross-functional teams to support early-stage partner engagement and proposals.
• Ability to manage escalations effectively, including activation delays, onboarding blockers, and system or process issues.
• Excellent communication skills to provide regular onboarding status updates and ensure smooth transition of partners to account ownership.

Skills

Multitasking

Time management

Client-facing

Risk management

Quality assurance

Project coordination

Education

College-level education preferred

High School Graduate

College Undergraduate Graduate

Tools

Salesforce

Aurora Solar

CRM software

Job description

Are you passionate about organization, precision, and helping projects run smoothly behind the scenes? We're looking for an Assistant Project Coordinator who thrives in a fast-paced environment and takes pride in ensuring a seamless permitting and application process for our clients. Your success will be measured by achieving the established program KPIs. You will report directly to the Program Team Lead and play a crucial role in supporting the team's overall objectives.

What you will do as an Assistant Project Coordinator

The Assistant Project Coordinator (APC) supports the successful onboarding and activation of partners by ensuring efficient coordination, accurate documentation, and smooth communication across teams.

Key Responsibilities

• Proven experience managing end-to-end onboarding processes, including workflow coordination, checklist management, and progress tracking
• Strong ability to manage and verify documentation, ensuring completeness, compliance, and timely execution of partner agreements
• Experience coordinating system setup, including account creation, access provisioning, and platform readiness validation
• Ability to oversee onboarding logistics such as training scheduling, orientation delivery, and resource distribution
• Demonstrated capability in tracking onboarding milestones, monitoring partner activation, and identifying process bottlenecks
• Strong coordination skills to collaborate with cross-functional teams (e.g., RSMs) to support early-stage partner engagement and proposals
• Ability to manage escalations effectively, including activation delays, onboarding blockers, and system or process issues
• Excellent communication skills to provide regular onboarding status updates and ensure smooth transition of partners to account ownership

What We Offer

ClearSource offers a competitive salary as well as opportunities for career growth and professional development. We have an inclusive culture that values diversity and the contributions our employees make to the organization’s success.

• Competitive salary – Get paid for doing what you love!
• Medical and dental insurance (with free dependent coverage!).
• Group life insurance for peace of mind.
• Paid time off (PTO) – Because work-life balance matters.
• Outstanding career growth opportunities – Learn, advance, and develop your career.
• A fun, innovative, and energetic team culture – Be part of a company that values its employees
• Skills and leadership development to help you reach your full potential.
• Free meal for onsite employees

At ClearSource, our mission is simple: Making Lives Better — for our employees, our clients, and their customers. Our culture is built on a strong foundation of core values that shape everything we do:

• Customer First – We are obsessed with delivering an exceptional customer experience.
• Personal Accountability – We do the right thing and own our actions.
• Humble Courage – We embrace feedback, seek growth, and push ourselves to improve.
• Hungry – We bring passion, energy, and drive to everything we do.
• Happy & Healthy – We believe in balance, well-being, and a positive workplace.

If these values resonate with you, this is your chance to join a fast-growing, high-performing team!

What We're Looking For

Educational Background: College-level education preferred, High School Graduate or College Undergraduate Graduate may be considered if accompanied by strong qualifications and relevant experience.

• Proficiency in Salesforce and Aurora Solar is highly preferred.
• Proven work experience as a Solar Project Coordinator for a U.S. company or in a similar role demonstrating expertise in managing solar projects from initiation to completion.
• Solid organizational skills, with the ability to multitask and effectively manage time in a dynamic, fast-paced environment.
• Strong client-facing skills and ability to work effectively within a team, demonstrating clear communication and positive interpersonal relationships with all stakeholders.
• Familiarity with risk management and quality assurance principles, ensuring that projects meet both industry standards and internal quality controls.
• Hands-on experience with project management tools, such as CRMs or similar software, to track project milestones, tasks, and deadlines.