Assistant Manager_Projects

Tata Electronics Limited; Hinoba-an; On-site; PHP 800,000 - 1,200,000; Full time

Job summary

Tata Electronics Private Limited is seeking an experienced Document Controller to manage and maintain all project documentation within the Electronic Document Management System. You will register, track, and archive documents, perform quality checks, and coordinate with engineering, construction, and clients to ensure timely submissions.

Strong English communication and proficiency in MS Office are required.

Qualifications

• Total experience of 5–15 years in document control.
• Experience in engineering, EPC, infrastructure or construction project document management.
• Excellent written and verbal communication in English.

Responsibilities

• Manage and maintain all project documentation within the Electronic Document Management System.
• Register, distribute, track and archive incoming/outgoing documents per project procedures.
• Perform quality checks on document metadata, numbering, revision status and classification.
• Coordinate with engineering, construction, quality, vendors and clients for document submissions and comments.
• Monitor document review workflows and ensure timely processing of transmittals, submittals and correspondence.
• Maintain document registers and generate reports on document status, progress and aging.
• Ensure compliance with project document control procedures, standards and client requirements.
• Support audits by providing accurate document records and traceability.
• Manage revision control and ensure only latest approved documents are used.
• Track overdue reviews and follow up with stakeholders to meet document turnaround times (TAT).

Skills

Document control

Reporting skills

SharePoint experience

Engineering project docs

Document numbering

Revision control

Transmittals

MS Office

Excel

Word

Quality management

English communication

Tools

SharePoint

EIDA

Job description

Tata Electronics Private Limited (TEPL) is a greenfield venture of the Tata Group with expertise in manufacturing precision components.

Tata Electronics (a wholly owned subsidiary of Tata Sons Pvt. Ltd.) is building India’s first AI-enabled state-of-the-art Semiconductor Foundry. This facility will produce chips for applications such as power management IC, display drivers, microcontrollers (MCU) and high-performance computing logic, addressing the growing demand in markets such as automotive, computing and data storage, wireless communications and artificial intelligence.

Tata Electronics is a subsidiary of the Tata group. The Tata Group operates in more than 100 countries across six continents, with the mission 'To improve the quality of life of the communities we serve globally, through long term stakeholder value creation based on leadership with Trust.’

Key Responsibility

• Manage and maintain all project documentation within the Electronic Document Management System.
• Ensure all incoming and outgoing documents are registered, distributed, tracked and archived in accordance with project procedures.
• Perform quality checks on document metadata, numbering, revision status and document classification before submission.
• Coordinate with engineering, construction, quality, vendors, and clients regarding document submissions and comments.
• Monitor document review workflows and ensure timely processing of transmittals, submittals, and correspondence.
• Maintain document registers and generate periodic reports on document status, review progress and aging.
• Ensure compliance with project document control procedures, standards, and client requirements.
• Support audits by providing accurate document records and traceability.
• Manage revision control and ensure only the latest approved documents are available for use.
• Track overdue reviews and follow up with stakeholders to meet document turnaround times (TAT).

Qualification

Experience

Desired Experience Level

Total Experience: 5-15 years

Additional Technical Requirements

• Strong knowledge of document control principles and best practices.
• Strong reporting and presentation skills for document status, KPIs and aging reports.
• Ability to work effectively within EIDA, SharePoint or similar document management systems.
• Experience in engineering, EPC, infrastructure or construction project document management.
• Familiarity with document numbering systems, revision control, and transmittal processes.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Understanding of quality management systems and document control procedures.
• Excellent written and verbal communication skills in English. Capable of communicating effectively with consultants, contractors and internal stakeholders.