Assistant Manager, Facilities Management & General Administration

Olympus Singapore Pte Ltd; Santo Niño 1st; On-site; PHP 600,000 - 900,000; Full time

Job summary

Olympus Singapore Pte Ltd is seeking an Assistant Manager to lead Facilities Management and General Administration within the Singapore office, coordinating across teams to ensure smooth daily operations and compliant processes.

You will supervise admin staff, manage budgets, travel, vendor contracts, and corporate communications, while driving cost-efficiency, risk controls, and high service levels in a fast-paced environment.

Qualifications

• Minimum Diploma
• At least 4-5 years of relevant experience in facilities management, general administration and people management
• Strong problem-solving, critical thinking, coaching, and interpersonal skills
• Ability to plan and track multiple projects and deadlines
• Proactive, meticulous, multi-tasker, and able to respond well under pressure

Responsibilities

• Supervise the day-to-day operations of the administration department
• Develop, review, and improve all administrative systems, policies, and procedures
• Work with the accounting and management teams to set budgets and monitor expenses
• Manage travel, flight, hotel, transport and vendor arrangements
• Procure company property insurance, general liability insurance and business-related insurance
• Manage indirect expenses with cost analysis to ensure cost-effectiveness
• Ensure the office is stocked with necessary supplies, all equipment is working and properly maintained, and the office space is effectively utilised
• Manage mailbox, courier, delivery, guest records, and staff queries related to facilities
• Liaison with building management/landlord and control for all leasing matters
• Lead, support and manage all OSP corporate communications

Skills

Facilities management

General administration

People management

Budgeting

Project coordination

Interpersonal skills

Education

Diploma

Job description

About the role

The Assistant Manager, Facilities Management and General Administration will be responsible for the full spectrum of Facilities Management, General Administration, and supports Corporate Communication within Olympus Singapore office.

Key responsibilities

• Supervise the day-to-day operations of the administration department
• Develop, review, and improve all administrative systems, policies, and procedures
• Work with the accounting and management teams to set budgets and monitor expenses
• Manage travel, flight, hotel, transport and vendor arrangements
• Procure company property insurance, general liability insurance and business-related insurance
• Manage indirect expenses with cost analysis to ensure cost-effectiveness
• Ensure the office is stocked with necessary supplies, all equipment is working and properly maintained, and the office space is effectively utilised
• Manage mailbox, courier, delivery, guest records, and staff queries related to facilities
• Liaison with building management/landlord and control for all leasing matters
• Lead, support and manage all OSP corporate communications

About you

• Minimum Diploma
• At least 4-5 years of relevant experience in facilities management, general administration and people management
• Strong problem-solving, critical thinking, coaching, and interpersonal skills
• Ability to plan and track multiple projects and deadlines
• Proactive, meticulous, multi-tasker, and able to respond well under pressure