Assistant Manager- Engineering Operations

AUTOPHIL ZONE SALES CORPORATION; Bocaue; On-site; PHP 391,000 - 614,000; Full time

Job summary

AUTOPHIL ZONE SALES CORPORATION is seeking a Project Coordinator to support the engineering team in the Philippines. You will manage permits, schedules, site logistics, documentation, and reporting, enabling engineers to focus on engineering work.

Responsibilities include coordinating with engineers, crews, and clients; running status meetings; handling procurement from approved BOMs; and maintaining document control and weekly/monthly operations reports.

Qualifications

• Bachelor's degree in a related field.
• 3+ years in project coordination or administration, ideally construction/engineering.
• Excellent written and verbal communication in English and Filipino.
• Strong spreadsheet skills and CRM/project management tool familiarity.
• Highly organized with ability to manage multiple deadlines.

Responsibilities

• Maintain the master project tracker with status, milestones, deliverables, and owners.
• Coordinate schedules, site access, and manpower with engineers, crews, and clients.
• Run project status meetings, including agendas, minutes, and follow-up.
• Submit permits and utility submittals to LGUs and utilities using engineer-provided checklists.
• Own document control: contracts, drawings, transmittals, variations, reports, turnover packs.
• Prepare purchase requests from BOMs; chase quotations, POs, and deliveries.
• Serve as admin point of contact for clients on scheduling and status updates.
• Prepare weekly/monthly operations reports and support deployment and training coordination.

Skills

Communication

Time management

Multitasking

English & Filipino

Education

Bachelor's degree

Tools

CRM tools

Project management tools

Excel

Job description

About the role

This role exists so engineers can spend their time on engineering. You own the administrative and coordination backbone of the engineering team — permits, schedules, purchase requests, site logistics, documentation, and reporting. No design work required.

Key responsibilities

• Maintain the master project tracker: status, milestones, deliverables, and owners across all active projects.
• Coordinate schedules, site access, and manpower deployment with engineers, crews, and clients.
• Run project status meetings — agendas, minutes, action items, and follow-through to closure.
• Compile, submit, and track permit applications and utility submittals with LGUs and distribution utilities, using checklists supplied by the engineers.
• Own document control: contracts, drawings, transmittals, variation orders, inspection reports, and turnover packages.
• Prepare purchase requests from approved BOMs; follow up on quotations, POs, deliveries, and site logistics.
• Serve as administrative point of contact for clients on scheduling, documentation, and status updates.
• Prepare weekly and monthly operations reports and support deployment, timekeeping, and training coordination.

About you

• Bachelor's degree in Business Administration, Management, Industrial Engineering, Office Administration, Communication, or related field.
• 3+ years in project coordination, operations, or administration — ideally construction, engineering services, or another project-based industry — including 1+ year leading others.
• Excellent written and verbal communication in English and Filipino.
• Strong spreadsheet skills; comfortable learning project management and CRM tools.
• Highly organized and detail-oriented; able to run multiple deadlines without dropping items.
• Comfortable working alongside technical staff and asking questions until instructions are clear.