Assistant Finance Manager

Q2 HR Solutions; Makati; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

Q2 HR Solutions is seeking an Assistant Finance Manager to support the Finance Manager in overseeing financial operations, reporting, internal controls, and regulatory compliance. You will work with HR and external stakeholders to ensure accurate accounting, payroll, and timely financial filings.

The role involves supervising staff, coordinating with auditors, and maintaining ledgers in QuickBooks while ensuring adherence to company policies and standards.

Qualifications

• Bachelor's degree in Accountancy or Finance required or equivalent.
• 3-5 years of relevant accounting/finance experience, with supervisory or review responsibilities preferred.
• CPA license is an advantage.

Responsibilities

• Assist in preparing and reviewing financial reports, budgets, forecasts, and variance analyses.
• Monitor expenses, cash flow, and bank transactions for accuracy.
• Oversee accounts payable/receivable, invoicing, collections, payments, and reconciliations.
• Prepare payroll journals and accruals with HR/payroll providers.
• Ensure government compliance and maintain internal controls.

Skills

Analytical skills

Communication

Attention to detail

Team supervision

Education

Bachelor's degree in Accountancy/Finance

CPA license (advantage)

Tools

QuickBooks

Job description

The Assistant Finance Manager supports the Finance Manager in overseeing financial operations, reporting, internal controls, and regulatory compliance. The role covers accounting systems, accounts payable and receivable, payroll journal entries, government compliance, and coordination with internal and external stakeholders.

KEY RESPONSIBILITIES

Financial Operations and Reporting

• Assist in preparing and reviewing financial reports, budgets, forecasts, and variance analyses.
• Monitor expenses, cash flow, bank transactions, and account balances to ensure accuracy.
• Oversee accounts payable and receivable, including invoicing, collections, payments, and reconciliations.
• Extract financial and operational reports from the Business Operating System (BOS).
• Assist with audit preparation and coordinate with external auditors.

Accounting Systems and Payroll

• Oversee day-to-day accounting activities in QuickBooks, ensuring accurate recording, classification, and posting of transactions.
• Review general ledger entries, adjustments, and reconciliations.
• Prepare and review payroll journal entries, accruals, and adjustments in coordination with HR and payroll providers.
• Maintain accurate accounting records, including the chart of accounts and vendor, customer, and payroll accounts.

Compliance and Internal Controls

• Monitor government compliance requirements, including business permits, licenses, renewals, and statutory filings.
• Ensure adherence to company policies, internal controls, and standard operating procedures.
• Coordinate with HR, Operations, Management, and external stakeholders on financial and compliance matters.
• Identify process improvements and support efficient finance workflows.
• Provide guidance and supervision to finance and accounting staff.
• Perform other finance-related duties and special projects as assigned.

JOB SPECIFICATIONS

Education

• Bachelor's degree in Accountancy, Finance, or a related field.
• CPA license is an advantage.

Experience

• 3-5 years of relevant accounting or finance experience, preferably with supervisory or review responsibilities.

Skills and Competencies

• Strong working knowledge of QuickBooks, particularly general ledger and payroll functions.
• Familiarity with financial reporting, AP/AR, reconciliations, and government compliance.
• Strong analytical, organizational, and communication skills.
• High attention to detail, integrity, and ability to manage multiple deadlines.

Working Conditions

• May be required to work shifts, including weekends.