Asset Maintenance and Corporate Action Assistant

BDO Unibank; Philippines; On-site; PHP 223,000 - 446,000; Full time

Job summary

BDO Unibank Philippines is seeking a detail-oriented Asset/Non-Financial Assets Operations Administrator to support the Investment Management and Front Office teams in creating and maintaining asset records, as well as processing non-financial assets such as property. You will encode instructions into the system and coordinate with counterparties to ensure accurate documentation and timely settlements.

This role covers issuer and counterparty maintenance, payments for tax, insurance, and other

Qualifications

• Bachelor’s degree relevant to the job (Business Management, Economics).
• 2-3 years work experience in Trust, Wealth, Banking or any Financial Institution.

Responsibilities

• Processes asset/securities creation/maintenance.
• Processes issuer/broker/custodian/counterparty creation/maintenance.
• Processes non-financial assets contribution.
• Processes non-financial assets withdrawal.
• Processes payments for property assets taxes, fire insurance and other dues.
• Safekeeps non-financial assets.

Education

Bachelor’s degree in Business Management or Economics

Job description

1. Processes asset/securities creation/maintenance.

• Receives instruction to create/maintain asset/ securities from Investment Management and performs creation/ maintenance in system.
• Receives instruction to creation non-financial assets (ie. Property assets) from Investment Management and performs creation/maintenance in system.

2. Processes issuer/broker/custodian/counterparty creation/maintenance.

• Receives instruction to create/maintain issuer/broker/custodian/counterparty from Investment Management and performs creation/ maintenance in system.

3. Processes non-financial assets contribution.

• Receives non-financial assets contribution order from Front Office and encodes in system.
• Coordinates with Front office for any discrepancies on the non-financial assets contribution documents.
• For purchase on non-financial assets (ie. Property), coordinate with counterparties (ie.seller/ real estate developer/ broker) for the purchase of property under Trust Account.
• Process the payments related to the purchase of property. Coordinate with Front Office for the funding requirements.
• Coordinates with real estate developer/ seller/broker for payment (delivery of check) and delivery of title.
• Coordinate with Accounting for the required entries.

4. Processes non-financial assets withdrawal.

• Receives non-financial assets withdrawal order from Front Office and encodes in system.
• Coordinates with Front office for any discrepancies on the non-financial assets withdrawal documents.
• For sale of non-financial assets (ie. Property), coordinate with counterparties (ie.seller/ real estate developer/ broker) for the sale of property.
• Coordinate with the counterparties for the payments related to the sale of property. Coordinate with Front Office for the proceeds of the sale.
• Release to the counterparties the required documents for the sale of property.
• Coordinate with Accounting for the required entries.

5. Processes payments for property assets taxes, fire insurance and other dues.

• Monitors the payment expiry of property assets taxes, insurance and other dues.
• Process the payment for the property asset taxes, insurance and other dues.
• Coordinate with the Front Office for the funding requirements.
• Secure payment receipts/policies/documents and safekeeps accordingly.

6. Safekeeps non-financial assets.

• Safekeeps the non-financial assets/documents received.
• Encodes the safekept/released documents in system (as applicable).

Qualifications:

• Bachelor’s degree relevant to the job (Business Management, Economics)
• 2-3 years work experience in Trust, Wealth, Banking or any Financial Institution is an