Aprio PH - Talent Acquisition Administrator

NextGenEnergyJobs; Philippines; Hybrid; PHP 360,000 - 540,000; Full time

Job summary

NextGenEnergyJobs in the Philippines seeks a detail-oriented Recruitment Administration specialist to support the end-to-end hiring process. You will maintain documentation, ensure compliance with data privacy and policies, and manage audit-ready recruitment records.

You will use ATS/HRIS platforms, coordinate pre-employment steps, and uphold strong organizational and communication skills to help the team meet hiring timelines.

Qualifications

• Bachelor's degree in HR, Psychology, Business Administration, or related field.
• 1–3 years of experience in recruitment administration or HR operations.
• Experience using ATS and HRIS platforms.
• Strong organizational, coordination, and administrative skills.
• Excellent communication and stakeholder management.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Provide administrative support throughout the recruitment process.
• Prepare and maintain recruitment documentation, including offer letters and contracts.
• Maintain accurate candidate and requisition records in the ATS.
• Monitor recruitment progress and ensure timely progression.
• Ensure pre-employment documentation is complete before onboarding.
• Maintain confidentiality of candidate information and background checks.
• Ensure documents comply with policies, regulations, and data privacy.
• Maintain audit-ready recruitment files and support audits.
• Identify opportunities to improve recruitment administration and background screening processes.
• Support recruitment projects and process improvement initiatives.

Skills

Recruitment administration

ATS experience

HRIS platforms

Organizational skills

Communication

Education

Bachelor's degree in HR, Psychology, Business Admin, or related field

Tools

Microsoft Office

Job description

Work with a nationally ranked CPA and advisory firm that is passionate for what's next.

Responsibilities

• Provide administrative support throughout the recruitment process.
• Prepare and maintain recruitment documentation, including, offer letters, employment contracts (where applicable), and onboarding documents.
• Maintain accurate and up-to-date candidate and requisition records in the Applicant Tracking System (ATS).
• Monitor recruitment progress and ensure candidates move through the hiring process within established timelines.
• Ensure all pre-employment documentation is complete before onboarding.
• Maintain strict confidentiality of candidate information and background screening results.
• Ensure recruitment documentation complies with company policies, labor regulations, and data privacy requirements.
• Maintain complete and audit-ready recruitment files.
• Support internal and external audits related to recruitment documentation and compliance.
• Identify opportunities to improve recruitment administration and background screening processes.
• Support recruitment projects and process improvement initiatives.Perform other recruitment administration duties as assigned.

Requirements

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• 1-3 years of experience in recruitment administration, HR operations, Talent Acquisition support, or a similar role.
• Experience using Applicant Tracking Systems (ATS) and HRIS platforms.
• Strong organizational, coordination, and administrative skills.
• Excellent communication and stakeholder management skills.
• High attention to detail and ability to handle confidential information.
• Proficient in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Recruitment Administration
• Pre-Employment Coordination
• ATS & Recruitment Systems
• Documentation Management
• Compliance & Data Privacy
• Attention to Detail
• Customer Service
• Time Management
• Recruitment Administration Accuracy - ≥98% accuracy in ATS records and recruitment documentation.
• Pre-Employment Compliance - 100% completion and documentation of required pre-employment checks before onboarding.
• Recruiters
• Talent Sourcing Team
• Talent Acquisition Leadership
• HR Operations
• Payroll
• IT
• Hiring Support Functions
• Candidates
• Employment Verification Providers
• Assessment Providers
• Qualified Candidate Endorsements
• Time to First Endorsement
• Candidate Response Rate
• ATS/Data Quality Compliance
• Recruiters
• Talent Acquisition
• Human Resources Team
• Job Applicants
• Passive Candidates
• External Talent Communities and Professional Networks