AP Invoice Associate (5 months Contract/Nightshift)

DOLE ASIA COMPANY, LIMITED; Davao City; On-site; PHP 260,000 - 420,000; Full time

Job summary

DOLE ASIA COMPANY, LIMITED is seeking a Fresh Graduate/Ocean Freight AP Invoice Processor Associate to process vendor invoices and provide AP services under the SLA. This role supports multiple divisions and requires accuracy, timely follow-up, and strong collaboration with vendors.

Responsibilities include booking PO and Non-PO freight invoices, monitoring approvals in SAP/Xsuite, resolving invoice issues, and preparing accruals and periodic reports. Night shift: 12am–9am.

Qualifications

• Bachelor's degree in accounting, Finance, or a related field.
• At least 2 years' experience in Accounts Payable.
• Experience in working in SSC environment.
• Exposure in process improvements projects.
• Detail oriented and pro-active; able to thrive in high pressure environment.
• Good customer-oriented mindset and interpersonal skills.
• Strong knowledge of accounting principles and financial software, preferably SAP.
• Proficient in MS Applications (Excel, Word and PowerPoint).
• Excellent communication skills, both written and verbal.
• Willing to work night shift (12am - 9am).

Responsibilities

• Book PO and Non-PO freight invoices sent thru email or directly via xSuite.
• Monitor open invoices and follow up of pending approvals within SAP/Xsuite and OF tool.
• Handle the resolution of invoice issues and attend to queries from vendors and counterparts daily.
• Reconcile freight vendor accounts against statement of account as needed.
• Prepare Freight Accrual and Voyage Report.
• Prepare Freight Non-auto accrual analysis.
• Prepare periodic BSR.
• Provide support by sending periodic requirements (e.g., NZ and ME report and supporting documents).
• Preparing of Quarterly & Yearly Vendor reconciliation.
• Provide supporting documentation for Audit purposes as needed.
• Ensure compliance with statutory/legal requirements, internal controls and SOX, company policies, processes, and procedures.

Skills

Attention to detail

Proactive

Customer-focused

Excellent communication skills

Night shift flexibility

Education

Bachelor's degree in accounting, Finance, or related field

Tools

SAP

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Fresh graduates and career shifters are encouraged to apply!

JOIN OUR TEAM! We're On a Mission to Bring Sunshine for All®

Dole is one of the world's largest producers and marketers of high-quality fresh fruits, with a growing line of quality packaged and frozen foods. Dole's dedication to quality is a commitment solidly backed by: comprehensive programs for food safety, scientific crop protection programs, stringent quality control measures, state-of-the-art production and transportation technologies, continuous improvement through research and innovation, and dedication to the safety of their employees, communities and the environment.

At Dole, our culture is uniquely driven by core Values. Our commitment to these Values transforms our work into a meaningful journey toward a brighter future together. Here, you'll be part of a respectful, inclusive culture that deeply values our colleagues, customers, and global communities. We strive for excellence, empowering each other to confidently overcome challenges, continuously learn, and achieve world-class results. Guided by unwavering integrity, our actions consistently reflect our commitment to always doing what's right, fostering lasting trust and strong relationships. Through a spirit of collaboration, we cultivate positivity, generosity, and genuine teamwork, enabling collective success toward our One Dole Purpose. Our innovative spirit leads directly to meaningful outcomes and business success.

Job Purpose

The Ocean Freight AP Invoice Processor Associate is responsible for processing vendor invoices and providing other AP-related services, in accordance with the SSC Service Level Agreement (SLA) with the Divisions being supported.

Principal Duties and Responsibilities

Processing of AP transactions

• Book PO and Non-PO freight invoices sent thru email or directly via xSuite.

• Monitor open invoices and follow up of pending approvals within SAP/Xsuite and OF tool.

• Handles the resolution of invoice issues and attend to queries from vendors and counterparts daily.

• Reconcile freight vendor account against statement of account as needed.

Closing Activities and Reporting

• Prepare Freight Accrual and Voyage Report

• Prepare Freight Non-auto accrual analysis.

• Prepare periodic BSR

• Provide support by sending periodic requirements (e.g., NZ and ME report and supporting documents)

• Preparing of Quarterly & Yearly Vendor reconciliation

Compliance

• Provide supporting documentation for Audit purposes as needed.

• Ensure compliance with statutory/legal requirements, internal controls and SOX, company policies, processes, and procedures.

Qualifications

• Bachelor's degree in accounting, Finance, or a related field.

• With at least 2 years' experience in Accounts Payable.

• Experience in working in SSC environment

• Exposure in process improvements projects

• Detail Oriented, pro-active, able to thrive in transitioning high pressure environment.

• Good customer-oriented mindset and interpersonal skills

• Strong knowledge of accounting principles and financial software, preferably SAP.

• Proficient on using MS Applications (Excel, Word and Power Point).

• Excellent communication skills, both written and verbal.

• Willing to work night shift (12am - 9am)