AP Associate (SAP/QB/Xero)- Pasay

Asticom Technology Inc; Pasay; On-site; PHP 350,000 - 480,000; Full time

Job summary

Asticom Technology Inc. is seeking an AP Associate for our Pasay City, Metro Manila team. The role focuses on processing vendor invoices using SAP, QuickBooks, or Xero, ensuring accuracy and timely payments while adhering to company policies.

You will verify invoices, reconcile AP transactions, and maintain vendor master data. This position requires strong English communication, attention to detail, and the ability to manage multiple tasks efficiently.

Qualifications

• Must have proven experience in accounts payable or similar role.
• Proficient with SAP, QuickBooks, and/or Xero.
• Strong understanding of AP processes and vendor relations.
• Excellent attention to detail and accuracy.

Responsibilities

• Process and code vendor invoices in SAP, QuickBooks, or Xero.
• Verify invoice accuracy against POs and receiving docs.
• Record and reconcile AP transactions with supporting docs.
• Manage vendor payments and vendor master data.
• Resolve invoice discrepancies with vendors and internal teams.
• Perform monthly AP reconciliations and prepare journal entries.
• Process expense reports and reimbursements promptly.
• Maintain organized AP filing system.
• Support month-end and year-end closing procedures.
• Assist audit activities with requested docs and explanations.

Skills

Accounts payable

Excel

Attention to detail

Communication in English

Multitasking

Vendor relations

Education

Bachelor's Degree in Accounting/Finance

Tools

SAP

QuickBooks

Xero

Job description

About the role

We're seeking an AP Associate with exposure in using Accounting Systems (SAP/QB/Xero) to join our Accounts Payable team on a full-time basis in Pasay City, Metro Manila. This role is crucial to maintaining the efficiency and accuracy of our financial operations. You will be responsible for managing accounts payable functions utilising various accounting software platforms, ensuring timely processing of invoices and payments whilst maintaining strict compliance with company policies and financial regulations.

What you'll be doing

• Processing and coding vendor invoices in SAP, QuickBooks, or Xero accounting systems
• Verifying invoice accuracy, including quantities, pricing and terms against purchase orders and receiving documentation
• Recording and reconciling accounts payable transactions with supporting documentation
• Managing vendor payments and maintaining vendor master files
• Resolving invoice discrepancies and communicating with vendors and internal departments to clarify payment issues
• Performing monthly accounts payable reconciliations and preparing journal entries as required
• Processing expense reports and reimbursements in a timely manner
• Maintaining organised filing systems for all accounts payable documentation
• Assisting with month-end and year-end closing procedures
• Supporting audit activities by providing requested documentation and explanations

What we're looking for

• Proven experience working in an accounts payable or similar accounting role
• Hands-on experience with SAP, QuickBooks, and/or Xero accounting software platforms
• Strong understanding of accounts payable processes, invoice management and vendor relations
• Excellent attention to detail with the ability to identify and resolve discrepancies accurately
• Proficiency with Microsoft Excel and other office productivity tools
• Solid knowledge of accounting principles and financial record-keeping practices
• Strong organisational skills and ability to manage multiple tasks efficiently
• Excellent communication skills in English, both written and verbal
• Professional approach to handling confidential financial information
• Bachelor's Degree in Accounting, Finance or related field (preferred)
• Experience with invoice processing and vendor management systems (preferred)