AP Accountant - WFH

Cloudstaff Philippines Inc.; Philippines; Hybrid; PHP 446,000 - 781,000; Full time

Benefits offered by this job

HMO Coverage

Annual Salary Review

RSU program

Company laptop and internet

Career advancement

Job summary

Cloudstaff Philippines Inc. is seeking an experienced AP Accountant to join our Accounts Payable team supporting the Canadian business while aligning with the Eastern Time Zone and the Quebec/Canadian holiday calendar.

You will handle invoice processing, vendor communications, reconciliations, and payments, with increasing responsibility for US/Canada payments. Collaboration with global teams and suppliers will be routine in this hybrid role.

Qualifications

• Minimum 2–4 years of Accounts Payable experience.
• Hands-on SAP experience is a must-have.
• Experience with Basware is preferred, but not mandatory if the candidate has strong SAP experience and can learn quickly.
• Experience with Kyriba or banking/payment platforms is a plus.
• Good Excel skills (basic formulas, pivots).
• Strong written and verbal English communication skills.
• Team-player with eagerness to learn and proactive/open communication.

Responsibilities

• Process and validate vendor invoices in line with company policies.
• Review, correct, and post invoices through Basware, ensuring accurate coding, tax treatment, and approvals.
• Manage invoice workflow and approval follow-ups in Basware.
• Reconcile vendor statements and monitor outstanding items.
• Support vendor mailbox management and respond to supplier queries on invoice and payment status.
• Communicate with internal stakeholders and external suppliers, primarily via email, and occasionally via phone/video calls.
• Support and gradually take ownership of payment processing activities for US/Canada, including: payment proposals in SAP, semi-automated and manual payment processes, payments via banking platforms and related tools.
• Work with a hybrid AP process involving both invoice processing and payment support.
• Assist with ad hoc AP tasks such as netting support, statement checks, and issue resolution.
• Support month-end activities related to AP, where needed.
• Contribute to continuous improvement and automation initiatives within Accounts Payable.

Skills

End-to-end AP knowledge

Attention to detail

English communication

Team player

Stress management

Tools

SAP

Basware

Kyriba

Epicor

Excel

Job description

Job Description

We are looking for an experienced AP Accountant to join our Accounts Payable team, supporting the Canadian business while working in the Eastern Time Zone (Montreal/Quebec) and following the Quebec/Canadian holiday calendar.

This role will focus on a mix of invoice processing, vendor account support, reconciliations, mailbox/vendor communication, and payment processing, with payments being a key responsibility over time. The successful candidate will work closely with internal teams in Canada, Poland, the US and other global regions, as well as with external suppliers primarily in Canada and the US.

Key Responsibilities

• Process and validate vendor invoices in line with company policies and accounting principles
• Review, correct, and post invoices through Basware, ensuring accurate coding, tax treatment, and approvals
• Manage invoice workflow and approval follow-ups in Basware
• Reconcile vendor statements and monitor outstanding items
• Support vendor mailbox management and respond to supplier queries on invoice and payment status
• Communicate with internal stakeholders and external suppliers, primarily via email, and occasionally via phone/video calls
• Support and gradually take ownership of payment processing activities for US/Canada, including:
  • Payment proposals in SAP
  • Semi-automated and manual payment processes
  • Payments via banking platforms and related tools
• Work with a hybrid AP process involving both invoice processing and payment support
• Assist with ad hoc AP tasks such as netting support, statement checks, and issue resolution
• Support month-end activities related to AP, where needed
• Contribute to continuous improvement and automation initiatives within Accounts Payable

Systems / Tools Used

• SAP – main ERP and critical requirement
• Basware – invoice processing and workflow tool
• Epicor – used by the Canadian factory; experience is a plus, but not expected
• Banking / payment tools including Kyriba – nice to have
• Excel – basic to intermediate use, including pivots and formulas

Qualifications and Requirements

• Minimum 2–4 years of Accounts Payable experience
• Strong end-to-end AP knowledge, including:
  • Invoice processing
  • Vendor account reconciliation
  • Supplier communication
  • Payment support / payment processing exposure
• Hands-on SAP experience is a must-have
• Experience with payment processing is important, especially in a semi-automated/manual environment
• Experience with Basware is preferred, but not mandatory if the candidate has strong SAP experience and can learn quickly
• Experience with Kyriba or banking/payment platforms is a plus
• Experience with Epicor is an advantage, but not required
• Good Excel skills (basic formulas, pivots, ability to build simple files from scratch)
• Strong attention to detail and accuracy
• Good stress management and ability to work in a fast-paced global environment
• Strong written and verbal English communication skills; ability to communicate confidently with international teams and vendors
• Team-player mindset, eagerness to learn, and proactive/open communication

Perks and Benefits

HMO Coverage
ALE Club : Accountants Leading Evolution, be part of a community of accountants within Cloudstaff that serves as a platform to connect with their colleagues
Annual Performance Review with Salary Increase
Become part of the Employee Share Units program
Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
Endless opportunities for career advancement
Exclusive partnership with the IPA to offer a professional CPD pathway
Exclusive partnerships that offer Cloudstaff accountants additional training sessions
Flexible leave credits which may be used for vacation, emergency, and sick leaves
In-house psychiatrist available to support employees' well-being
International career growth and connections
Look forward to weekly office perks for work from office staff – Free Coffee, Meals, and Beer Fridays!
Membership with PICPA
Mental Wellness Employee Assistance program through Lifeworks
Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
Top notch workplace with first class VIP lounge and game rooms
Unlimited cash incentives for hired referrals
We set you up for success with a company-provided PC/Laptop and fiber internet connection