Allotment Administrator

V.Group; Manila; On-site; PHP 223,000 - 446,000; Full time

Job summary

V.Group is seeking an Allotment Administrator in Manila to manage Filipino crew allotments and payroll processes. You will ensure accurate calculations, timely payments, and proper reporting of regulatory contributions for seafarers aboard client vessels.

Graduate with accounting background and strong computer literacy is essential, along with good communication skills to support vessel crews and clients.

Qualifications

• Graduate of any four-year course preferably accounting related.
• Computer literate.
• Good communication Skills.

Responsibilities

• Ensure allotments are paid accurately and timely per seafarers' requests.
• Prepare fund requests for allotments and single payments.
• Process and reconcile Final Balance of Wages and related entries.
• Maintain records of allotments, accounts and returns for variances.

Skills

Accounting basics

Payroll processing

MS Excel

Communication skills

Education

Bachelor's degree in accounting or related field

Tools

MS Excel

Job description

Location Country

Philippines

Work Location

Manila

Who are V?

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

• The Allotment Administrator is the one responsible for the processing of Filipino crew allotments and crew special payments.
• Ensures that the allotment payrolls are computed accurately in the proper period and consistent with the approved allotment list sent by the Master of the vessel.
• Ensures that regulatory contributions of seafarers in scope are paid and reported timely and accurately.

Key Responsibilities And Tasks

• Ensures allotments are paid accurately and timely based on the requests sent by the seafarers onboard and that relevant deductions such as regulatory contributions and other adjustments are included in the final calculation of net payment to crew.
• Process single payments as requested by seafarers.
• Preparation and sending of fund request for allotments and single payments.
• Monitoring, preparation and submission of fund request and processing of Final Balance of Wages.
• Prepares the summary and arranges payments of special payments for assigned vessels such as, but not limited to, crew cash advances from client and emergency allotments.
• Maintains records of allotment held, allottees with account numbers and returned allotments due to various reasons such as closed account, dormant account, mismatched items, invalid account numbers etc.
• Maintains and updates control schedules for various peso cash and training advances extended to seafarers, as well as regulatory contributions paid for the seafarer that needs to be recovered from the crew.
• Prepares journal entries for the summary of allotments, debit memos, single payments and adjustments.
• Reconciles allotment related entries to general ledger accounts used by the allotment team.
• Responsible with SSS, Philhealth and Pag-Ibig (HDMF) summary, registration of invoice to Shipsure Suite, payment and reports.
• Sending of pay slips to vessel and crew.
• Prepare Statement of Account as required by specific clients.
• Respond to allotment related queries and follow-ups from the vessel, seafarers and allottees.
• Sees to it that all important records in possession are orderly filed and kept up to date (physical and electronic copy as applicable).
• Performs other tasks that may be assigned by superiors.

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Graduate of any four-year course preferably accounting related.
• Computer literate.
• Good communication Skills