AI-Powered Remote Executive Assistant & Operations Partner

VA Desk

Quezon City

Remoto

PHP 508.000 - 608.000

Tempo pieno

14 giorni+

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Descrizione del lavoro

VA Desk is hiring a Remote Full-Time Executive & Business Operations Virtual Assistant to support a US-based founder. The role focuses on inbox and calendar management, meeting prep, event coordination, and AI-assisted productivity tasks.

You will maintain client communications, handle confidential information, and ensure operations run smoothly across executive priorities. You will work in a high-trust, remote environment, leveraging Microsoft 365, Claude/ChatGPT, and automation to protect the

Competenze

3+ years supporting a founder or senior executive, preferably US-based.
Excellent written and spoken English with the ability to match voice.
Experience managing a busy inbox and calendar in Microsoft 365.
Able to work US Eastern time business hours.
Discretion with confidential business and personal information.

Mansioni

Triage and manage the executive's inbox and calendar, drafting replies and flagging priorities.
Prepare daily briefs and end-of-day summaries; coordinate meetings and focus blocks.
Draft meeting materials, agendas, and ensure action items are tracked to completion.
Coordinate events, speaking engagements, and vendor communications for client needs.
Support AI-assisted marketing, podcast tasks, and review outputs for accuracy and tone.
Maintain client milestone calendars, craft check-in emails, and manage gifts when needed.
Develop SOPs for recurring tasks and handle expense tracking, subscriptions, and file organization.