Executive Admin & Operations Lead (Real Estate)

VA Masters; Makati; On-site; PHP 300,000 - 600,000; Full time

Job summary

VA Masters in Metro Manila is seeking an Operations and Executive Admin VA to support a busy real estate team. The role blends administrative tasks, operations oversight, and marketing coordination to keep daily workflows running smoothly and projects moving forward.

The ideal candidate is resourceful, proactive, and confident taking initiative, with strong written and verbal communication. You will work closely with the team lead and another VA, handling emails, calendars, CRM tasks, and

Qualifications

• Proven experience in administrative or executive assistant roles.
• Excellent attention to detail and strong organizational skills.
• Resourceful and proactive—takes initiative and asks questions when needed.
• Strong critical thinking and ability to spot issues early.
• Ability to follow recorded training and reference materials.
• Proficient with spreadsheets and data entry.
• Experience managing emails and coordinating calendars.
• Familiar with DocuSign or similar e-signature platforms.
• Dependable, detail-focused, capable of working independently.
• Strong written and verbal communication skills.

Responsibilities

• Manage and clean up the team lead's email inbox, flag priority items.
• Review DocuSign daily and report outstanding or pending documents.
• Categorize credit card charges and maintain organized financial records.
• Update and maintain sales spreadsheets and tracking documents.
• Monitor referrals and surface to the team lead.
• Draft texts for outreach to potential sellers.
• Send follow-ups to clients and loop in the team lead.
• Set appointments and assist with calendar coordination.
• Assist in writing real estate offers (training provided).
• CRM cleanup and organization projects.

Skills

EA experience

Detail oriented

Proactive

Critical thinking

Training adherence

Spreadsheet/data entry

Email/calendar management

DocuSign familiarity

Independent worker

Strong communication

Job description

VA Masters in Metro Manila is seeking an Operations and Executive Admin VA to support a busy real estate team. The role blends administrative tasks, operations oversight, and marketing coordination to keep daily workflows running smoothly and projects moving forward.

The ideal candidate is resourceful, proactive, and confident taking initiative, with strong written and verbal communication. You will work closely with the team lead and another VA, handling emails, calendars, CRM tasks, and