Executive Assistant (AU Accounting Firm Experienced)

Law Assist Pty Ltd; Quezon City; On-site; PHP 350,000 - 520,000; Full time

Job summary

Law Assist Pty Ltd is seeking an Executive Assistant in the Philippines to support an Australian accounting practice with day-to-day administration and client interaction. You will manage emails, prepare accounts and BAS information, and handle ATO-related admin while using Xero and Content Snare.

We value ownership, attention to detail and a proactive, independent work approach. Strong English and professional conduct are essential for success in this role.

Qualifications

• Excellent attention to detail.

Responsibilities

• Assist with day-to-day accounting practice administration.
• Manage and organise emails and follow up outstanding matters.
• Assist with preparing information and documentation for accounts and BAS work.
• Assist with ATO-related administration and downloading required forms/documents.
• Create and manage jobs/tasks in Xero.
• Assist with BAS reporting and preparation.
• Send client questionnaires and follow up outstanding information.
• Communicate with clients to obtain required documents and information.
• Assist with client onboarding and maintaining accurate client records.
• Prepare and issue client invoices and assist with invoice follow-ups.
• Maintain and update the CRM.
• Manage meetings, calendars and appointments.
• Answer incoming phone calls and assist with general reception duties.
• Assist with social media and basic marketing administration.
• Maintain organised digital files and client documentation.
• Assist the accounting team with other administrative tasks as required.
• Identify issues, missing information or tasks requiring attention and take appropriate action.

Skills

Attention to detail

Ownership

Problem solving

Proactive attitude

Organizational skills

Time management

English communication

Independent worker

Professional attitude

Take responsibility

Tools

Xero

Content Snare

Microsoft 365

CRM

Accounting software

Job description

About the Role

We are looking for a proactive, detail-oriented and reliable Executive Assistant to support an Australian accounting practice with day-to-day administration, client communication and accounting-related tasks.

This role is ideal for someone who takes pride in their work, takes ownership, has good common sense and is serious about delivering high-quality work.

We are looking for someone who can work independently, communicate confidently with clients and use initiative rather than waiting to be told what to do at every step.

Key Responsibilities:

• Assist with day-to-day accounting practice administration.
• Manage and organise emails and follow up outstanding matters.
• Assist with preparing information and documentation for accounts and BAS work.
• Assist with ATO-related administration and downloading required forms/documents.
• Create and manage jobs/tasks in Xero.
• Assist with BAS reporting and preparation.
• Send client questionnaires and follow up outstanding information.
• Communicate with clients to obtain required documents and information.
• Assist with client onboarding and maintaining accurate client records.
• Prepare and issue client invoices and assist with invoice follow-ups.
• Maintain and update the CRM.
• Manage meetings, calendars and appointments.
• Answer incoming phone calls and assist with general reception duties.
• Assist with social media and basic marketing administration.
• Maintain organised digital files and client documentation.
• Assist the accounting team with other administrative tasks as required.
• Identify issues, missing information or tasks requiring attention and take appropriate action.

What We’re Looking For:

The right person will have:

• Excellent attention to detail
• Strong ownership and accountability
• Good common sense and problem-solving ability
• A proactive, can-do attitude
• Pride in the quality of their work
• Strong organisational and time-management skills
• Excellent written and verbal English
• Confidence communicating with Australian clients
• Ability to work independently and follow tasks through to completion
• A professional attitude and willingness to learn
• Most importantly, we are looking for someone who thinks, takes responsibility and cares about getting the job done properly.

Systems & Software:

Experience with the following is highly desirable:

• Xero
• Content Snare
• Microsoft 365 – Outlook, Word, Excel, Teams
• CRM systems
• Accounting practice management software
• Previous experience working with an Australian accounting firm or in an accounting administration role will be highly regarded.

Key Success Measures:

You will be successful in this role if you can:

• Complete work accurately and on time.
• Keep client matters organised and moving forward.
• Proactively follow up clients and outstanding information.
• Communicate professionally and confidently.
• Take ownership of tasks without constant supervision.
• Identify problems or missing information before they become issues.
• Use good judgement and common sense in your day-to-day work.