Administrative Support Staff

Pet Partner Philippines, Inc; Quezon City; On-site; PHP 279,000 - 334,800; Full time

Benefits offered by this job

Government Mandated Benefits

Annual Company Trip

Flexible Hours

Job summary

An animal welfare organization in Quezon City is looking for a highly organized Admin Associate to support their Mass Neuter Program operations. This full-time on-site role involves assisting in event coordination, logistics, documentation, and communication with partners. Candidates should have a relevant degree and good organizational skills. Passion for animal welfare is a plus. Flexible working hours required. Competitive benefits include government-mandated benefits and annual company trip.

Qualifications

• At least 1 year of experience in administrative support, event coordination, or operations (fresh graduates are welcome to apply).
• Strong organizational, communication, and multitasking skills.
• Willing to work flexible hours and assist during events, including travel if needed.
• Passion for animal welfare is an advantage.

Responsibilities

• Assist in planning and coordinating mass neuter events and related activities.
• Prepare event kits, materials, and logistical requirements.
• Maintain and update records such as payments, reservation fees, and program documentation.
• Coordinate with internal teams, veterinarians, LGUs, and partner organizations.

Skills

MS Office

English Language

Data Analysis

Scheduling

Time Management

Data Entry

Written Communication

Analytical Skills

Organizational Skills

Discretion

Help Desk

Education

Bachelor’s degree in Business Administration, Marketing, Communications, or related field

Tools

Google Workspace

Job description

On-site - Quezon City Fresh Graduate/Student Bachelor Full-time

Job Description

Government Mandated Benefits

• Annual Company Trip

Work-Life Balance

• Flexible Hours

Job Overview

Pet Partner Philippines Inc. is looking for a highly organized and proactive Admin Associate to support the operations of our Mass Neuter Program. The role involves assisting in event coordination, documentation, logistics, and communication with partners and clients to ensure the smooth implementation of animal welfare programs.

The position may involve office-based administrative work and field support during mass neuter events and community programs.

Key Responsibilities

• Event & Administrative Support
• Assist in planning and coordinating mass neuter events and related activities.
• Prepare event kits, materials, and logistical requirements.
• Manage registration, attendance tracking, and event documentation.
• Maintain accurate reports and submit event summaries.

Records & Data Management

• Maintain and update records such as payments, reservation fees, and program documentation.
• Monitor microchip inventory, vet incentives, and other operational records.
• Ensure accuracy, completeness, and confidentiality of all event-related data.

Communications & Coordination

• Coordinate with internal teams, veterinarians, LGUs, and partner organizations.
• Respond to event-related inquiries through email, text, and other channels.
• Assist in venue coordination, permits, and logistical arrangements.

Marketing & Social Media Support

• Assist in posting promotions and event announcements.
• Capture on-site photos, videos, and updates for social media coverage.
• Coordinate with the communications team for event documentation.

Field Support

• Assist during mass neuter events, including registration and venue coordination.
• Conduct basic venue checks and support event setup and dismantling when necessary.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• At least 1 year of experience in administrative support, event coordination, or operations (fresh graduates are welcome to apply).
• Proficient in MS Office and Google Workspace.
• Strong organizational, communication, and multitasking skills.
• Willing to work flexible hours and assist during events, including travel if needed.
• Passion for animal welfare is an advantage.

Skills & Attributes

• MS Office
• English Language
• Support
• Data Analysis
• Scheduling
• Time Management
• Data Entry
• Written Communication
• Analytical Skills
• Organizational Skills
• Discretion
• Help Desk

Working Location

2nd Floor, 54 Holy Spirit Dr, Quezon City, 1127 Metro Manila, Philippines

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