Administrative Supervisor

Bestpak Packaging Solutions, Inc.; Quezon City; On-site; PHP 300,000 - 500,000; Full time

Benefits offered by this job

Salary Increase

Annual Bonus

In-House Medical Plan

Health & Wellness Programs

Learning & Growth (Trainings)

Job summary

Bestpak Packaging Solutions, Inc. is seeking an Administrative Supervisor to support the smooth operation of our office. You will oversee daily administrative activities, guide support staff, and ensure tasks are completed accurately and on time.

You will coordinate with department heads, manage records, inventory, and office supplies, and assist with HR-related attendance and scheduling. The role emphasizes organization, discretion, and professional communication.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or related field.
• 2–3 years of experience in office administration or administrative operations.
• Experience in supervisory or team leadership preferred.
• Strong organizational and time-management skills with attention to detail.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Supervise daily administrative activities, ensuring that office operations and support services run efficiently.
• Assign, monitor, and coordinate tasks among administrative personnel to ensure timely and accurate completion of work.
• Maintain organized and accurate records, reports, correspondence, and other administrative documentation.
• Coordinate with department heads, site personnel, suppliers, and service providers regarding administrative requirements.
• Monitor office supplies, equipment, and other administrative resources to ensure proper inventory and availability.
• Assist in preparing purchase requests, expense reports, administrative documents, and other operational requirements.
• Support the monitoring of personnel attendance, schedules, and other administrative records in coordination with the HR department.
• Help maintain the cleanliness, organization, safety, and proper upkeep of office facilities and equipment.
• Ensure compliance with company policies, administrative procedures, and established operational standards.
• Address routine administrative concerns, resolve day-to-day issues, and escal mat ters requiring management attention.
• Prepare regular administrative reports and recommend improvements to existing procedures and workflows.
• Perform other administrative tasks and functions as may be assigned by the Immediate Supervisor.

Skills

Communication

Interpersonal skills

Problem-solving

Organizational skills

Time management

Team leadership

Education

Bachelor's degree in Business Administration / Office Administration / Management

Tools

Microsoft Word

Microsoft Excel

Job description

Bestpak Packaging Solutions, Inc. is looking for a dedicated and organized Administrative Supervisor to support the smooth and efficient operation of our office.

We are seeking a proactive professional with strong coordination and supervisory skills to manage daily administrative activities, guide support staff, and ensure that office requirements are completed accurately and on time.

Key Responsibilities

• Supervise daily administrative activities, ensuring that office operations and support services run efficiently.
• Assign, monitor, and coordinate tasks among administrative personnel to ensure timely and accurate completion of work.
• Maintain organized and accurate records, reports, correspondence, and other administrative documentation.
• Coordinate with department heads, site personnel, suppliers, and service providers regarding administrative requirements.
• Monitor office supplies, equipment, and other administrative resources to ensure proper inventory and availability.
• Assist in preparing purchase requests, expense reports, administrative documents, and other operational requirements.
• Support the monitoring of personnel attendance, schedules, and other administrative records in coordination with the HR department.
• Help maintain the cleanliness, organization, safety, and proper upkeep of office facilities and equipment.
• Ensure compliance with company policies, administrative procedures, and established operational standards.
• Address routine administrative concerns, resolve day-to-day issues, and escal matters requiring management attention.
• Prepare regular administrative reports and recommend improvements to existing procedures and workflows.
• Perform other administrative tasks and functions as may be assigned by the Immediate Supervisor.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
• At least 2–3 years of relevant experience in office administration or administrative operations.
• Previous experience in a supervisory or team leadership role is preferred.
• Good understanding of administrative procedures, records management, office coordination, and inventory monitoring.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Strong organizational and time-management skills, with excellent attention to detail.
• Good communication, interpersonal, and problem-solving abilities.
• Ability to guide team members, coordinate multiple tasks, and meet deadlines.
• Dependable, resourceful, and professional in handling confidential information and workplace concerns.
• Experience in site administration or a similar operational environment is an advantage

Why Join Us

• Salary Increase
• Allowances (e.g., Christmas, Medicine, Uniform, etc.)
• Annual Bonus
• Special Employee Discounts on Bestpak products and services
• In-House Medical Plan
• Health & Wellness Programs
• Annual Vacation and Sick Leaves, with Leave Conversion for Unused Leaves
• Emergency, Bereavement, and Birthday Leave
• Learning & Growth (Trainings)
• Local and International Exposure and Opportunities
• Employee Engagement Activities
• Sponsored Company Events and Activities
• Emergency Cash Loan
• Housing Equity Program
• College Scholarship Benefit for 1 Child

Join Bestpak Packaging Solutions, Inc., and be a key player in shaping a dynamic, people-centered organization that values talent and innovation!