Administrative Specialist & Office Coordination

JE Human Resources Pte. Ltd.; Santo Niño 1st; On-site; PHP 134,000 - 201,000; Full time

Job summary

JE Human Resources Pte Ltd invites applications for an Admin Assistant to handle daily administrative and clerical tasks, support data entry, filing, and coordination with internal departments in the local office.

The role also involves meeting scheduling, invoicing and purchase order preparation, monitoring office supplies, and assisting with ad hoc duties as assigned by the supervisor.

Responsibilities

• Administrative Support: Provide daily administrative and clerical support to ensure smooth office operations.
• Data Entry & Documentation: Maintain accurate records, update databases, and prepare reports and documents.
• Filing & Record Management: Organise and maintain physical and digital filing systems.
• Email & Correspondence: Handle incoming calls, emails, and general enquiries professionally.
• Document Preparation: Prepare quotations, invoices, purchase orders, delivery orders, and other administrative documents as required.
• Coordination: Coordinate with internal departments, customers, and suppliers to ensure timely follow-up.
• Office Supplies: Monitor office supplies and arrange replenishment when necessary.
• Meeting & Scheduling: Assist with meeting arrangements, appointments, and calendar management.
• Other Duties: Perform ad hoc administrative tasks as assigned by the supervisor or management.

Job description

JE Human Resources Pte Ltd invites applications for an Admin Assistant to handle daily administrative and clerical tasks, support data entry, filing, and coordination with internal departments in the local office.

The role also involves meeting scheduling, invoicing and purchase order preparation, monitoring office supplies, and assisting with ad hoc duties as assigned by the supervisor.