Administrative Specialist (Office)

Lycopodium; Taguig; On-site; PHP 446,000 - 725,000; Full time

Job summary

Lycopodium Philippines is seeking an Administrative Business Partner to join our Manila team, supporting office operations and facilities. The role covers contracts, vendor management, events, administration, HSE, and related activities to ensure safe and seamless operations.

The position focuses on contract administration, vendor coordination, office maintenance, DOLE compliance, and building administration for contractors, with emphasis on safety training and emergency readiness.

Qualifications

• Graduate of any bachelor’s degree.
• Experience in Administration, Event Coordination, Organization and Maintenance, and Health & Safety in a service-oriented multinational company.
• Candidate with BOSH/OSH Certification is preferred.
• Ability to work effectively with minimal supervision.

Responsibilities

• Maintaining and strict monitoring of Office and Vendor contracts including expirations and schedule of renewals, and compliance with permits and licensing
• Coordination and management of general office upkeeping including maintenance of air conditioning system, troubleshooting, general cleaning, pest control, plumbing and office expansion
• Ensure compliance to DOLE for Office Health and Safety Regulations for the Manila Office
• Management of building administration requirements for ingress/egress of office contractors, delivery coordination and office furniture
• Oversee Office Health and Safety including but not limited to: Organizing Emergency Preparedness Trainings, First Aid Trainings, etc.

Skills

Administration experience

Event coordination

Organization & maintenance

Health & Safety

OSH Certification

Education

Bachelor’s degree

Job description

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium Philippines is currently recruiting for an Administrative Business Partner to join our team in Manila, Philippines.

The Administrative Business Partner will provide support in continued operation of the office and facilities.

The role extends to office contracts, facilities, events, administration, HSE, and other activities to ensure safe and seamless operations in the office.

Objectives:

• Administration of Office and Vendor Contracts.
• Management of vendors and third-party contractors to ensure a safe working environment for all onsite staff.
• Coordination and communication of various general administrative activities encompassing international mobility, travel, office events, and facilities.

The tasks you'll perform

• Maintaining and strict monitoring of Office and Vendor contracts including expirations and schedule of renewals, and compliance with permits and licensing
• Coordination and management of general office upkeeping including maintenance of air conditioning system, troubleshooting, general cleaning, pest control, plumbing and office expansion
• Ensure compliance to DOLE for Office Health and Safety Regulations for the Manila Office
• Management of building administration requirements for ingress/egress of office contractors, delivery coordination and office furniture
• Oversee Office Health and Safety including but not limited to: Organizing Emergency Preparedness Trainings, First Aid Trainings, etc.

The expertise you'll bring

• Graduate of any bachelor’s degree
• Experience in handling Administration, Event Coordination, Organization and Maintenance, and Health & Safety in a service-oriented & multi-national corporation
• Candidate with BOSH/OSH Certification is preferred
• Ability to work effectively with minimal supervision whilst consistently demonstrating integrity, credibility and commitment

The benefits we’ll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provideemployeeswitha variety ofadditionalbenefits such as coverage for professional memberships, discountand rewards programs, andmuchmore.

Lycopodium is an equalopportunity employer committed to fostering diversityandmaintaininga discrimination free workplace,guidedbyour core values of Respect,Integrityand Diligence.

As part of our commitment to providing the best possible care and service to you the candidate, we commit to respond to every applicant.