Admin Assistant / Accounting Assistant (Lapu-Lapu, Cebu)

Savills Philippines; Ilocos Norte; Vor Ort; PHP 240.000 - 360.000; Vollzeit

Zusammenfassung

Savills Philippines is seeking an Admin Analyst to manage daily operations, schedules, and administrative tasks at our Cebu on-site office. The role emphasizes asset management, vendor relations, procurement, and record maintenance.

You will handle calls and emails, monitor inventory and maintenance schedules, ensure policy compliance, and support cross-functional teams to deliver efficient services.

Qualifikationen

• Proven experience as an Administrative Analyst or similar role.
• Bachelor's degree in Business Administration or related field.
• Willing to work on-site 6 days a week; fresh graduates welcome.

Aufgaben

• Oversee daily operations, schedules, appointments, and administrative tasks.
• Handle calls, emails, and correspondence professionally.
• Conduct regular property inspections and report observations.
• Monitor consumables and track stock levels for reordering and reporting.
• Ensure asset accountability, tagging, and tracking.
• Maintain a detailed and updated master asset inventory.
• Monitor housekeeping activities and ensure cleaning standards.
• Ensure compliance with preventive maintenance schedules.

Kenntnisse

Administrative skills

Organizational skills

Communication

Vendor management

Data entry and reporting

Basic bookkeeping

Ausbildung

Bachelor's / College Degree in Business Administration

Jobbeschreibung

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: Brgy. Maribago, Lapu- Lapu, Cebu

WORK SET UP:

On-site - 6 days a week

POSITION:

Admin Analyst

JOB QUALIFICATIONS:

• Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
• Bachelor's/College Degree in Business Administration or any related field.
• Willing to work on-site - 6 days a week
• FRESH GRADUATES ARE WELCOME TO APPLY

JOB DESCRIPTION:

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels for reordering and reporting
• Ensure asset accountability, tagging, and tracking
• Maintain a detailed and updated master asset inventory
• Monitor housekeeping activities and ensure cleaning standards
• Ensure compliance with preventive maintenance schedules
• Process purchase requests and source vendors with cost comparisons
• Prepare bid evaluations and execute purchase orders
• Manage vendor relationships and negotiate costs
• Process and monitor permits and licenses for timely renewal
• Ensure all documents are valid, updated, and properly posted
• Manage contracts and ensure proper review, approval, and monitoring
• Track insurance requirements and ensure timely renewals
• Prepare reports and ensure compliance with company standards
• Disseminate important operational information and updates
• Manage schedules, deadlines, and maintain trackers, databases, and records
• Ensure compliance with accounting and bookkeeping procedures
• Manage billing, collections, and payment monitoring
• Review contractor and supplier billings
• Monitor expenses to stay within budget
• Manage petty cash with complete documentation
• Conduct customer feedback surveys to improve services
• Ensure effective administrative processes to support business growth
• Recommend process improvements for better efficiency and service delivery
• Participate in trainings, seminars, and company activities

Skills & Competencies

• Strong organizational skills for managing workspace, calendars, and filing systems
• Effective verbal and written communication with colleagues, clients, and stakeholders
• Problem-solving skills to address office, staff, or system-related issues
• Good time management to prioritize tasks and meet deadlines
• High attention to detail in data entry, scheduling, and reporting
• Customer service skills to ensure a positive client experience
• Strong interpersonal skills to build and maintain relationships
• Teamwork and collaboration across departments
• Basic bookkeeping/accounting skills for managing invoices and budgets
• Ability to provide advisory support and guidance to team members
• Skills in data gathering and analysis for decision-making
• Commitment to continuous learning and self-development
• Strong decision-making within scope of responsibility
• Strategic planning and scheduling of meetings and activities
• Basic computer literacy and proficiency in office tools
• Strong verbal and written communication skills
• Critical thinking for analyzing and solving problems
• Ability to multitask and handle multiple responsibilities efficiently