Administrative Specialist/Assistant

JLCG; Quezon City; On-site; PHP 223,200 - 334,800; Full time

Job summary

A dynamic advertising agency in Quezon City is seeking an Administrative Staff member. This role involves providing administrative support to ensure smooth day-to-day operations. Responsibilities include organizing project files, assisting with scheduling meetings, and coordinating with creative teams. Ideal candidates will have a Bachelor’s degree in Business Administration, Communication, or a related field. Proficiency in MS Office and strong organizational and communication skills are also essential. Fresh graduates are encouraged to apply.

Qualifications

• Bachelor’s degree in Business Administration, Communication, or a related field required.
• Fresh graduates are welcome to apply.
• Experience in a creative agency is an advantage.

Responsibilities

• Organize and maintain project files, contracts, and creative documentation.
• Assist in scheduling meetings, client presentations, and briefings.
• Coordinate with creative teams for administrative needs.
• Handle emails, calls, and general inquiries professionally.
• Monitor office supplies and coordinate with vendors.
• Support basic project tracking and reporting tasks.

Skills

Organizational skills

Communication skills

Multitasking skills

Proficiency in MS Office

Familiarity with creative agency work

Education

Bachelor’s degree in Business Administration, Communication, or related field

Tools

MS Office

Google Workspace

Job description

On-site - Quezon City Fresh Graduate/Student Bachelor Full-time

Job Description

Job Title: Administrative Staff

Job Summary:

Provides administrative support to ensure smooth day-to-day operations in a fast-paced advertising and creative environment. Assists project teams with coordination, documentation, and office management tasks.

Key Responsibilities:

• Organize and maintain project files, contracts, and creative assets documentation
• Assist in scheduling meetings, client presentations, and internal briefings
• Coordinate with creative, multimedia, and digital teams for administrative needs
• Handle emails, calls, and general inquiries professionally
• Monitor office supplies and coordinate with vendors/suppliers
• Support basic project tracking and reporting tasks

Qualifications:

• Bachelor’s degree in Business Administration, Communication, or related field
• Fresh graduates are welcome to apply
• Familiarity with creative or digital agency work is an advantage
• Proficient in MS Office and/or Google Workspace
• Strong organizational, communication, and multitasking skills
• Detail-oriented and able to work in a dynamic, deadline-driven environment