Administrative Assistant

AIQUE INNOVATION TECHNOLOGY CORPORATION; Philippines; Hybrid; PHP 279,000 - 446,000; Full time

Benefits offered by this job

13th Month Pay

Performance Bonus

Employee Recognition Program

Company Social Events

Job Training

Job summary

AIQUE INNOVATION TECHNOLOGY CORPORATION is seeking an Administrative Staff to support a major telecommunications client. The role provides documentation, coordination, and day-to-day operational assistance in a hybrid on-site setting in Taguig.

Ideal candidates are fresh graduates or with at least one year of experience, highly organized, detail-oriented, and proficient in Google Workspace, ready to multitask in a fast-paced project environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• At least 1 year of administrative or coordination experience (fresh graduates welcome).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Proficient in Google Workspace.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Documentation & Reporting: prepare, organize, and maintain project records.
• Calendar & Meeting Coordination: manage schedules and meetings.
• Budget Documentation Assistance: support budget documents and expenses.
• Logistics & Operational Support: coordinate logistics and procurement.
• Administrative Coordination: track deliverables and provide general admin support.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

Google Workspace

Job description

On-site - Taguig Fresh Graduate/Student Bachelor Full-time

Job Description

Employee Recognition and Rewards

Performance Bonus, Employee Recognition Program

Government Mandated Benefits

13th Month Pay

Others

Company Social Events

Professional Development

Job Training

Brief Qualifications & Primary Job Descriptions:

Position:

Role Overview:

Q Media is looking for a reliable and detail-oriented Administrative Staff who will be deployed to support a major telecommunications client. This role provides administrative, documentation, and coordination support to ensure smooth day-to-day operations and efficient project execution. The ideal candidate is highly organized, proactive, and capable of handling multiple administrative tasks in a fast-paced environment.

Key Responsibilities:

1. Documentation & Reporting Support

• Prepare, organize, and maintain project-related documents and records.
• Assist in the creation and consolidation of reports, trackers, and presentations.
• Ensure accuracy, completeness, and timely submission of all documentation.
• Maintain proper filing systems (digital and physical) for easy retrieval.

2. Calendar & Meeting Coordination

• Manage calendars, schedules, and meeting arrangements for the team.
• Coordinate internal and external meetings, including logistics and meeting materials.
• Prepare meeting agendas, take minutes, and track action items.
• Ensure timely communication of schedules and updates to stakeholders.

3. Budget Documentation Assistance

• Support in organizing and tracking budget-related documents and expenses.
• Assist in compiling billing requirements, receipts, and supporting documents.
• Help prepare reports for budget monitoring and reconciliation.
• Ensure proper documentation for financial processes and compliance.

4. Logistics & Operational Support

• Assist in coordinating logistics for meetings, events, and project activities.
• Support procurement and delivery of materials, supplies, and assets.
• Coordinate with vendors and internal teams for logistical requirements.
• Ensure smooth execution of day-to-day operational needs.

5. Administrative Coordination

• Serve as a coordination point between teams, vendors, and stakeholders.
• Assist in tracking deliverables, timelines, and administrative requirements.
• Provide general administrative support to ensure efficient workflow.
• Handle ad hoc administrative tasks as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or any related field.
• At least 1 year of experience in administrative or coordination roles (fresh graduates are welcome to apply).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Proficient in Google Workspace (Docs, Sheets, Slides, Drive).
• Ability to multitask and work in a fast-paced environment.

Work Setup

• Hybrid work arrangement (with required onsite reporting as needed).
• Deployment will be in support of a key client project.
• May be required to report to Q Media office for internal coordination and reporting.
• Minimal fieldwork may be required depending on project needs.

Employment Terms

• This role is a project-based engagement for 1 year under Q Media.
• There is a possibility of extension based on project requirements and performance.

Why Join Q Media?

• Opportunity to gain hands-on experience supporting large-scale client operations
• Exposure to structured project environments and cross-functional teams
• A dynamic and collaborative workplace with growth opportunities

Job Types: Full-time, Project Based

Budgeting Written Communication Written and Verbal Communication Skills Marketing Google Workspace Attention to Detail Multitasking

ASH MICHAEL CANDANO

HR/ADMIN MANAGER AIQUE INNOVATION TECHNOLOGY CORPORATION