Administrative & Records Operations Specialist

Hammerjack Pty Ltd; Philippines; On-site; PHP 180,000 - 240,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking a meticulous office assistant to support document handling, data entry, and routine correspondence. You will receive, route, encode, and update documents in the database, answer calls, and assist in reproduction of materials.

The role requires strong planning, communication, and interpersonal skills; ability to work under pressure, conduct basic research, and help with reimbursements and meetings.

Qualifications

• Planning skills required.
• Excellent oral and written communication.
• Experience with monitoring and evaluation.
• Negotiation skills desirable.
• Research and development aptitude.
• Networking and linkaging abilities.
• Conflict management capability.
• Adheres to professional/work ethics.
• Assertive and able to work under pressure.
• Analytical and creative thinking.
• Excellent interpersonal relations.

Responsibilities

• Receives incoming documents.
• Routes outgoing documents.
• Encodes/scans/updates documents in the database.
• Assists in reproducing documents/materials.
• Assists in answering phone calls.
• Prepares/drafts routine correspondence.
• Assists in data gathering and research work.
• Facilitates reimbursement vouchers.
• Provides assistance during cluster meetings.
• Performs other duties as assigned.

Skills

Planning Skills

Oral and Written Communication

Monitoring and Evaluation

Negotiation Skills

Research and Development

Networking and Linkaging

Conflict Management

Work Ethics

Assertiveness

Analytical Thinking

Interpersonal Relations

Job description

Hammerjack Pty Ltd in the Philippines is seeking a meticulous office assistant to support document handling, data entry, and routine correspondence. You will receive, route, encode, and update documents in the database, answer calls, and assist in reproduction of materials.

The role requires strong planning, communication, and interpersonal skills; ability to work under pressure, conduct basic research, and help with reimbursements and meetings.