Administrative Property Management Assistant - Remote

Manpower Core Group Inc.; Quezon City; À distance; PHP 1 319 000 - 2 198 000; Plein temps

Résumé du poste

Manpower Core Group Inc. is seeking an exceptionally organized Administrative Property Management Assistant to support our team of Property Managers and principals in a fully remote, full-time position.

You will handle day-to-day admin tasks, manage leases and documents in AppFolio, coordinate with tenants and vendors, and help keep property records accurate and up to date. The role suits someone who thrives in a fast-paced environment and can support multiple priorities.

Qualifications

• Property management experience preferred.
• AppFolio experience strongly preferred.
• English requirement: Conversational.

Responsabilités

• Provide day-to-day administrative and operational support across the property management team.
• Manage and prioritize administrative requests from Property Managers and Principals.
• Maintain accurate property, resident, vendor, and owner information in AppFolio.

Connaissances

Admin Support

Executive Assistant

Customer Service

Account Management

Outils

AppFolio

Description du poste

Full-Time | Remote

We are seeking an exceptionally organized, proactive, and detail-oriented Administrative Property Management Assistant to support our team of Property Managers and company Principals.

This is a full-time remote position for someone who thrives in a fast-paced environment, enjoys keeping people and processes organized, and takes pride in making sure nothing falls through the cracks.

The ideal candidate has property management experience, is proficient with AppFolio, communicates professionally, and is comfortable supporting multiple team members and priorities at once.

What You'll Do

You will provide day-to-day administrative and operational support across our property management team. Responsibilities may include:

Managing and prioritizing administrative requests from Property Managers and Principals

Maintaining accurate property, resident, vendor, and owner information in AppFolio

Preparing and sending leases, renewals, addenda, notices, and other property-related documents

Creating lease addenda and coordinating electronic signatures with residents and other parties

Managing and organizing property management paperwork, documentation, and digital records

Tracking lease expiration and proactively assisting with the renewal process

Tracking upcoming and completed rent increases and ensuring required documentation and notices are sent

Monitoring resident delinquencies, following up on outstanding balances, and assisting with collection efforts

Maintaining accurate notes and documentation regarding collection activity and resident communication

Tracking resident renters insurance and following up on expired, missing, or non-compliant policies

Assisting with tenant and owner communications

Coordinating with vendors and following up on outstanding items

Tracking maintenance requests, work orders, invoices, and related documentation

Assisting with move-ins and move-outs

Preparing correspondence, notices, reports, spreadsheets, and other documents

Monitoring deadlines and following up with team members, residents, and vendors to ensure outstanding items are completed

Assisting with accounts payable documentation, invoice processing, and record-keeping

Scheduling meetings, inspections, vendor appointments, and other property-related activities

Helping maintain internal task lists, calendars, recurring reports, and workflows

Drafting clear and professional emails and written communications

Performing data entry and ensuring information within our systems is complete and accurate

Identifying missing information, approaching deadlines, outstanding balances, and other potential issues before they become problems

Assisting Property Managers and Principals with special projects and other administrative needs as they arise

Position Details

Position: Administrative Property Management Assistant

Schedule: Full-Time

Location: Remote

Experience: Property management experience preferred

Software: AppFolio experience strongly preferred

Skill Requirements

General Skills
Admin Support
Executive Assistant
Customer Service
Account Management

Property Management Skills
Inspection Review
Lease & PMA Preparation
Lease Changes
Lease Renewals
Move-In and Move-Out Coordination
Resident Services

Property Management Software
Appfolio

English Requirement: Conversational