Administrative Operations Specialist

RD8 Builders Corp; Tarlac City; On-site; PHP 201,000 - 312,000; Full time

Job summary

Kaitliana Trading Corporation, an affiliate of RD8 Builders Corporation, is seeking an Admin Staff to join our Administrative Unit. You will handle day-to-day office operations, encode expenses, process payment requests, and prepare progress and collection reports while maintaining essential contract and vehicle registration files.

Ideal candidates are graduates of a 4-year degree, with strong MS Office skills, attention to detail, and excellent communication abilities.

Qualifications

• Graduate of a 4-year degree program.
• Experience in general administration, data encoding, or clerical operations is an advantage.
• Computer literate with strong proficiency in data entry, MS Office (Excel, Word), reporting, and document management.
• Accurate and precise attention to detail.
• Excellent interpersonal and communication skills (oral and written).
• Ability to work effectively in a fast-paced environment, multi-task, and handle pressure.
• Strong problem-solving ability to navigate complex administrative situations efficiently.

Responsibilities

• Process day-to-day administrative tasks and support office operations.
• Encode expenses and monitor project-related costs; prepare expense summaries.
• Prepare, generate, and track collection and other departmental reports.
• Monitor project progress and create periodic project summary reports.
• Organize, file, and maintain administrative records and documentation.
• Assist in managing and tracking contracts and vehicle registrations.
• Ensure safekeeping of original vehicle registration documents and attachments.
• Monitor stock levels and purchase office supplies as needed.
• Perform other duties as assigned by the Department Manager.

Skills

Data entry

MS Office

Reporting

Document management

Interpersonal skills

Communication skills

Education

Bachelor's degree or equivalent (4-year)

Job description

Kaitliana Trading Corporation, an affiliate of RD8 Builders Corporation, is seeking an Admin Staff to join our Administrative Unit. You will handle day-to-day office operations, encode expenses, process payment requests, and prepare progress and collection reports while maintaining essential contract and vehicle registration files.

Ideal candidates are graduates of a 4-year degree, with strong MS Office skills, attention to detail, and excellent communication abilities.