Administrative Officer | Urgently needed

UNIJOBS INTERNATIONAL MANPOWER SERVICES CORPORATION; Metro Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

UNIJOBS INTERNATIONAL MANPOWER SERVICES CORPORATION is seeking an Administrative Officer to oversee day-to-day administrative and office operations, facilities management, and vendor coordination in a busy Manila office.

The ideal candidate has a Bachelor's degree in Business Administration or related field and at least two years of relevant experience, with strong organizational, security coordination, and Microsoft Office skills to support a productive work environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field
• At least 2 years of relevant experience in administration, facilities, or office operations
• Strong experience in facilities management, vendor management, security coordination, and general office administration
• BPO experience is a strong advantage, preferably in a corporate or high-volume office environment

Responsibilities

• Manage the day-to-day administrative and office operations
• Oversee office facilities, including maintenance, cleanliness, utilities, repairs, and general upkeep
• Coordinate with vendors, suppliers, contractors, and service providers
• Monitor vendor performance, service schedules, contracts, and requirements
• Handle office supplies, equipment, inventory, and administrative resources
• Coordinate building-related concerns, including access, maintenance requests, and facility policies
• Assist in managing office security, access control, CCTV concerns, and coordination with security personnel
• Ensure the office is safe, organized, clean, and conducive to a productive work environment
• Coordinate preventive maintenance and repairs of office facilities and equipment
• Process purchase requests, quotations, and other administrative documents as needed

Skills

Organizational skills

Coordination

Problem solving

Communication

Multitasking

Microsoft Office

Education

Bachelor's degree in Business Administration or related field

Tools

Facilities management

Vendor management

Office security coordination

Job description

Administrative Officer | Urgently needed

We are looking for a highly organized and proactive Admin Officer to oversee and support the company's day-to-day administrative and office operations. The ideal candidate should have strong experience in administration, facilities management, vendor coordination, security, and general office operations.

Key responsibilities

Manage the day-to-day administrative and office operations

Oversee office facilities, including maintenance, cleanliness, utilities, repairs, and general upkeep

Coordinate with vendors, suppliers, contractors, and service providers

Monitor vendor performance, service schedules, contracts, and requirements

Handle office supplies, equipment, inventory, and administrative resources

Coordinate building-related concerns, including access, maintenance requests, and facility policies

Assist in managing office security, access control, CCTV concerns, and coordination with security personnel

Ensure the office is safe, organized, clean, and conducive to a productive work environment

Coordinate preventive maintenance and repairs of office facilities and equipment

Process purchase requests, quotations, and other administrative documents as needed

About you

Bachelor's degree in Business Administration, Management, Office Administration, or a related field

At least 2 years of relevant experience in administration, facilities, or office operations

Strong experience in facilities management, vendor management, security coordination, and general office administration

BPO experience is a strong advantage, preferably in a corporate or high-volume office environment

Experience coordinating with building administration, maintenance teams, contractors, and external vendors

Strong organizational, coordination, and problem-solving skills

Good communication and interpersonal skills

Proficient in Microsoft Office and other administrative tools

Ability to multitask, prioritize responsibilities, and work independently

Highly organized, detail-oriented, proactive, and dependable

The Establishment of UNIJOBS International Manpower Services Corporation came as a response to the growing need of people to work in order to gain a living, to provide professionals with opportunities to excel in their chosen field and most importantly, to contribute to the country's social development. UNIJOBS, is organized by a group of professional individuals which have the technical knowledge and rich experience in manpower services, giving them the innovative edge in manpower services competent to meet the demands of companies all over the world. UNIJOBS, is sensitive to the needs of its clients. It does the job of selecting manpower and sourcing workers that the company needs for different categories and nationalities. It efficiently provides a wide global coverage assuring the best professionals and skilled workers needed for the job in the soonest possible time. From oil and gas companies, information technology multinationals, hotels, private offices, construction, hospitals, shipping and business establishments, UNIJOBS, guarantees speed, precision, sensitivity and quality of service for both employers and workers.