ADMINISTRATIVE OFFICER I

Tesda; Philippines; Hybrid; PHP 294,000 - 352,000; Full time

Job summary

Tesda Central Office, General Services Division (GSD), Administrative Service (AS), is inviting applications for a Records Officer. The role focuses on implementing the records management system, maintaining critical records, and assisting as Assistant Head/Alternate Records Controller of the Records Section, GSD-AS.

The candidate should hold a Bachelor's Degree relevant to the job, with Career Service (Professional)/Second Level Eligibility.

Qualifications

• Bachelor’s degree required or equivalent.
• Career Service (Professional)/Second Level Eligibility.
• No prior experience required.

Responsibilities

• Facilitate the implementation of the records management system for communications and documents.
• Maintain records, reports and other pertinent documents.
• Act as Assistant Head/Alternate Records Controller of the Records Section, GSD-AS.
• Coordinate with offices and provide admin support for work and financial plans.
• Post internal documents to the RMIS and prepare related outputs.

Skills

Planning

Written Communication

Monitoring & Evaluation

Negotiation

R&D Skills

Networking

Conflict Management

Work Ethic

Analytical Thinking

Interpersonal Skills

Education

Bachelor's Degree relevant to the Job

Job description

OFFICE: GENERAL SERVICES DIVISION (GSD), ADMINISTRATIVE SERVICE (AS), TESDA CENTRAL OFFICE

SALARY: SG-10 (Php 26,917.00)PERA: P2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20 % - Facilitate the implementation of records management system from receiving, recording, transmitting and preserving of communications and other documents;
• 20 % - Maintains records, reports and other pertinent documents;
• 10 % - Acts as Assistant Head/Alternate Records Controller of the Records Sections, GSD-AS;
• 10 % - Facilitates/conducts learning and development intervention for records controllers/records custodian in the COROPO;
• 10 % - Number internal created documents and posts the same to the RMIS;
• 5 % - Consolidates data and other periodic reports;
• 5 % - Provides administrative support in the preparation of work and financial plans;
• 5 % - Responds to public interest;
• 5 % - Coordinates with different offices; and5 % - Performs other related functions.

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: Bachelor’s Degree relevant to the JobExperience: None RequiredTraining: None RequiredEligibility: Career Service (Professional)/Second Level Eligibility

SPECIAL QUALIFICATIONS:

• Planning Skills
• Oral and Written Communication Skills
• Monitoring and Evaluation Skills
• Negotiation Skills
• Research and Development Skills
• Skills in Networking and Linkaging
• Conflict Management Skills
• Adheres to Professional/Work Ethics
• Assertive and can work under pressure
• With Analytical and Creative Thinking
• Excellent Interpersonal Relations

• Intent Letter indicating the position, office where the vacancy exists and its Item Number);
• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website);
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;
• List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates;
• Performance Evaluation System (PES) Ratings for Calendar Year 2023 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025 (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;
• Copy of previous appointment for TESDA applicants or applicants from other government agencies;
• List of at least five (5) references with complete contact details and email addresses for the following categories:
  • Superior
  • Peers
  • Subordinates (if applicable)
  • Clients (if applicable)
• Certified true copy of transcript of records/diploma;
• Authenticated copy of Eligibility by CSC or PRC;
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable);
• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable); and
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)

TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled.

Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.

ARMELA B. GUTIERREZ
Chief Administrative OfficerHuman Resource Management Division