ADMINISTRATIVE ASSISTANT III

Tesda; Philippines; Ibrido; PHP 267.000 - 320.000; Tempo pieno

Descrizione del lavoro

TESDA Central Office seeks a responsible staffer for the General Services Division. You will coordinate with government agencies and banks, manage incoming and outgoing records, and maintain essential documents and reports. You will also handle utility payments and support related administrative tasks.

The role requires education/training per TESDA guidelines and at least one year of relevant experience, with strong communication and organizational skills to work across offices.

Competenze

• Education and/or vocational training as stated in TESDA requirements.
• Experience in government or records management is a plus.
• Eligibility as specified in the vacancy announcement.

Mansioni

• Coordinate with government entities and banks for payments and records.
• Facilitate records management from reception to preservation of docs.
• Maintain and prepare essential records and reports.
• Process payments for utilities in the Cash Section.
• Perform related functions as assigned.

Conoscenze

Planning skills

Oral and written comms

Monitoring and evaluation

Negotiation

Research and development

Networking and linkages

Conflict management

work ethic

Assertive under pressure

Analytical and creative thinking

Interpersonal relations

Formazione

2 years college (pre-2018)

High school diploma with vocational/trade (pre-2018)

Grade 12/Senior High (Tech-Voc livelihood)

Grade 10 with vocational (TESDA NC II) (from 2018)

Descrizione del lavoro

OFFICE: GENERAL SERVICES DIVISION (GSD), ADMINISTRATIVE SERVICE (AS), TESDA CENTRAL OFFICE

SALARY: SG-9 (Php 24,329.00)PERA: P2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20 % - Coordinates with other government entities such such as but not limited to BIR, DTR, GSIS, Pag-Ibig, Land Bank of the Philippines or other banks;
• 20 % - Facilitate the implementation of records management system from receiving, recording, transmitting and preserving of communications and other documents;
• 20 % - Maintains records, reports and other pertinent documents;
• 20 % - Facilitates payments of utilities of Cash Section; and
• 20 % - Performs related functions.

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: Completion of 2 years of studies in college (prior to 2018), OR High School graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)

Experience: 1 year of relevant experience

Training: 4 hours of relevant training

Eligibility: Relevant MC 11, s. 1996/Career Service (Sub-Professional)/First Level Eligibility

SPECIAL QUALIFICATIONS:

• Planning Skills
• Oral and Written Communication Skills
• Monitoring and Evaluation Skills
• Negotiation Skills
• Research and Development Skills
• Skills in Networking and Linkaging
• Conflict Management Skills
• Adheres to Professional/Work Ethics
• Assertive and can work under pressure
• With Analytical and Creative Thinking
• Excellent Interpersonal Relations

• Intent Letter indicating the position, office where the vacancy exists and its Item Number);
• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website);
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;
• List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates;
• Performance Evaluation System (PES) Ratings for Calendar Year 2023 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025 (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;
• Copy of previous appointment for TESDA applicants or applicants from other government agencies;
• List of at least five (5) references with complete contact details and email addresses for the following categories:
  • Superior
  • Peers
  • Subordinates (if applicable)
  • Clients (if applicable)
• Certified true copy of transcript of records/diploma;
• Authenticated copy of Eligibility by CSC or PRC;
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable);
• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable); and
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)

TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled.

Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.

ARMELA B. GUTIERREZ
Chief Administrative OfficerHuman Resource Management Division