Administrative Officer

Wellness PRO Inc; Pasig; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Annual Bonus

Attendance Bonus

Incentive Leaves and Long Holidays

Health Maintenance Organization (HMO) for employees with dependents

Job summary

A company in the pharmaceutical manufacturing sector is looking for an experienced Administrative Officer. The role includes general office management, scheduling, inventory management, and HR support. The ideal candidate possesses excellent communication skills and a degree in administration is preferred. The position offers a full-time schedule with various bonuses and health benefits.

Qualifications

• Proven experience as an Administrative Officer or similar role.
• Ability to multitask and manage various tasks efficiently.
• Strong verbal and written communication skills.

Responsibilities

• Handle day‑to‑day administrative tasks promptly.
• Organize schedules and meetings for staff and management.
• Maintain office supplies and equipment efficiently.
• Assist in preparing reports and official documents.
• Coordinate travel and accommodation bookings for staff.

Skills

Organizational skills

Time management

Communication skills

Proficiency in MS Office Suite

Attention to detail

Proactive approach

Education

Degree in administration or related field

Job description

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Responsibilities

• General Office Management: Handle day‑to‑day administrative tasks, including answering phone calls, managing emails, and responding to internal and external inquiries promptly.
• Scheduling and Coordination: Organize schedules, meetings, and appointments for staff and management, ensuring efficient time management.
• Inventory and Equipment Management: Maintain office supplies and equipment, ensuring stock levels are regularly updated.
• Documentation and Reporting: Assist in preparing reports, presentations, and other official documents with accuracy and timeliness.
• Mail and Correspondence Handling: Process incoming and outgoing mail, packages, and correspondence effectively.
• HR Support: Assist with employee onboarding, maintain accurate employee records, and support HR‑related administrative tasks.
• Travel Arrangements: Coordinate travel and accommodation bookings for staff, ensuring cost efficiency and convenience.
• Filing and Records Maintenance: Maintain an organized and accessible filing system for both physical and digital documents.
• Cross‑Departmental Support: Provide administrative assistance to various departments for ad‑hoc tasks and projects as needed.

Qualifications and Skills

• Proven experience as an Administrative Officer, Office Administrator, or similar role.
• Strong organizational and time‑management abilities to handle multiple tasks efficiently.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to multitask and handle a variety of tasks with attention to detail.
• Proactive and self‑driven, capable of working independently or as part of a team.
• A degree in administration or a related field is an advantage.

What We Offer

• Annual Bonus
• Attendance Bonus
• Incentive Leaves and Long Holidays
• Health Maintenance Organization (HMO-Employee with dependents included)
• Work schedule: Monday to Friday

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Human Resources, Administrative, and Legal

Industry

Pharmaceutical Manufacturing