Administrative Officer

i-cube Digital Solutions; Makati; On-site; PHP 290,000 - 469,000; Full time

Job summary

i-cube Digital Solutions in Makati is seeking an organized administrative professional to support day-to-day office operations, including filing, scheduling, correspondence, and inventory management.

You will assist procurement, onboarding, licensing and compliance documents, coordinate with operations and sales teams, prepare monthly reports, and help streamline internal processes for greater efficiency. Strong communication and attention to detail are essential.

Responsibilities

• Oversee and manage day-to-day administrative tasks, such as filing, scheduling, correspondence, and office inventory.
• Assist in procurement of cleaning supplies, tools, and equipment, ensuring proper documentation and vendor coordination.
• Maintain accurate and organized records of client contracts, billing, and compliance documents.
• Coordinate with operations and sales teams to support client service needs and project scheduling.
• Monitor and replenish office and cleaning stock levels; process purchase orders and liaise with suppliers.
• Assist with recruitment, onboarding, and administrative HR documentation for field and office personnel.
• Ensure that company licenses, certifications, and regulatory compliance documents are up-to-date.
• Support reporting processes and help prepare monthly reports, expense tracking, and payroll coordination.
• Implement and improve internal administrative processes for better efficiency.
• Handle communications, meetings, and logistics for internal and external stakeholders.

Job description

• Oversee and manage day-to-day administrative tasks, such as filing, scheduling, correspondence, and office inventory.
• Assist in procurement of cleaning supplies, tools, and equipment, ensuring proper documentation and vendor coordination.
• Maintain accurate and organized records of client contracts, billing, and compliance documents.
• Coordinate with operations and sales teams to support client service needs and project scheduling.
• Monitor and replenish office and cleaning stock levels; process purchase orders and liaise with suppliers.
• Assist with recruitment, onboarding, and administrative HR documentation for field and office personnel.
• Ensure that company licenses, certifications, and regulatory compliance documents are up-to-date.
• Support reporting processes and help prepare monthly reports, expense tracking, and payroll coordination.
• Implement and improve internal administrative processes for better efficiency.
• Handle communications, meetings, and logistics for internal and external stakeholders.