Administrative Manager/Supervisor

Legend of Ice Recruitment & Services Incorporated; Quezon City; On-site; PHP 279,000 - 502,200; Full time

Benefits offered by this job

Equity Incentive Plan

Commission

Holiday Gifts

Quarterly Gifts

Job summary

Legend of Ice Recruitment & Services Incorporated is seeking an on-site Office/Facilities Administrator in Quezon City with 3–5 years of relevant experience. A Bachelor's degree is required, along with strong organizational and communication skills.

Responsibilities include managing day-to-day operations, coordinating housekeeping, supporting conferences and events, handling inventory and vendor relations, and assisting in employee engagement activities.

Qualifications

• 3–5 years of relevant experience in admin/ops.
• Bachelor’s degree required.
• Excellent organizational and communication skills.

Responsibilities

• Oversee day-to-day office operations and upkeep to ensure a safe, clean, organized environment.
• Coordinate housekeeping and janitorial services and manpower.
• Manage conference room and event space scheduling and setups.
• Oversee cafeteria operations and vendor performance.
• Maintain inventory of office, janitorial, and cafeteria supplies.
• Coordinate vendor and service-provider relationships.
• Plan and execute employee events and workplace initiatives.
• Perform other administrative and operational duties as needed.

Skills

Administrative skills

Facility management

Education

Bachelor's degree

Job description

Legend of Ice Recruitment & Services Incorporated

On-site - Quezon City 3-5 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Equity Incentive Plan, Commission, Holiday Gifts, Quarterly Gifts

Government Mandated Benefits

• Workplace Services Management
  • a. Oversee the day-to-day operations and upkeep of office and event facilities to ensure a safe, clean, organized, and functional work environment.
  • b. Coordinate and monitor housekeeping and janitorial services, including work assignments, area coverage, service standards, and manpower requirements.
  • c. Ensure workplace amenities, common areas, and support services are maintained and operational.
• Conference Room and Event Support Management
  • a. Manage the scheduling and utilization of conference rooms and event venues.
  • b. Coordinate room setups, equipment, materials, and support personnel and guests to ensure meetings, trainings, and events are conducted smoothly.
  • c. Work with internal stakeholders and service providers to address operational and logistical requirements.
• Cafeteria and Concessionaire Management
  • a. Oversee cafeteria operations and monitor concessionaire performance to ensure service quality and customer satisfaction.
  • b. Coordinate dining area, kitchen, and facility requirements, and address operational concerns in a timely manner.
  • c. Gather feedback and recommend improvements to cafeteria services and employee dining experience.
• Inventory and Supplies Management
  • a. Oversee the receipt, storage, issuance, and replenishment of office, janitorial, and cafeteria supplies.
  • b. Maintain accurate inventory records and monitor stock levels to ensure availability and cost-effective utilization of resources.
  • c. Conduct periodic inventory reviews and coordinate procurement requirements as needed.
• Vendor and Service Provider Coordination
  • a. Serve as the primary point of contact for janitorial and security service providers, ensuring compliance with service agreements and company standards.
  • b. Coordinate service requests, monitor performance, and facilitate resolution of operational issues.
• Employee Engagement and Corporate Events
  • a. Assist in the planning and execution of company employee events, activities, and workplace initiatives.
  • b. Coordinate logistical requirements and support services to ensure successful event delivery.
  • c. Help maintain workplace standards and experiences that promote employee engagement and reinforce the company's professional image and culture.
• Other Duties
  • Perform other administrative and operational duties as may be assigned to support business objectives.

Working Location

Phoenix Publishing House, Inc., 927, Phoenix Building, Quezon Ave, Quezon City, 1100 Metro Manila, Philippines