Administrative Liaison

KPFC Health Network; Balanga; On-site; PHP 250,000 - 350,000; Full time

Job summary

KPFC Health Network in the Philippines is seeking an experienced administrative professional to secure permits, coordinate with LGUs and regulatory offices, and ensure timely regulatory compliance across our operations.

The role encompasses managing registrations, monitoring deadlines, preparing documentary requirements, and maintaining orderly filing systems with strict confidentiality. Regular updates to management are expected as part of this essential support function.

Responsibilities

• Process and secure business permits, licenses, registrations, and other regulatory requirements.
• Coordinate with Local Government Units (LGUs), national government agencies, and regulatory offices.
• Monitor permit renewals, compliance deadlines, and submission schedules.
• Identify and evaluate potential office, warehouse, retail, or operational spaces.
• Coordinate site visits, lease negotiations, and related documentation.
• Assist with business registration and company expansion activities.
• Gather, prepare, and verify documentary requirements for government transactions.
• Build and maintain professional relationships with government offices, landlords, and business partners.
• Coordinate official travel arrangements, transportation, accommodations, and logistical requirements for authorized personnel.
• Provide regular progress updates and compliance status reports to management.
• Process reimbursements, cash advances, liquidation reports, and other administrative expense documentation in accordance with Company policies.
• Maintain organized physical and electronic filing systems, ensuring the confidentiality, accuracy, and security of Company records.
• Track deadlines, monitor assigned tasks, and provide regular status updates to Management.
• Perform other administrative, liaison, coordination, documentation, or operational

Job description

Key Responsibilities

• Process and secure business permits, licenses, registrations, and other regulatory requirements.
• Coordinate with Local Government Units (LGUs), national government agencies, and regulatory offices.
• Monitor permit renewals, compliance deadlines, and submission schedules.
• Identify and evaluate potential office, warehouse, retail, or operational spaces.
• Coordinate site visits, lease negotiations, and related documentation.
• Assist with business registration and company expansion activities.
• Gather, prepare, and verify documentary requirements for government transactions.
• Build and maintain professional relationships with government offices, landlords, and business partners.
• Coordinate official travel arrangements, transportation, accommodations, and logistical requirements for authorized personnel.
• Provide regular progress updates and compliance status reports to management.
• Process reimbursements, cash advances, liquidation reports, and other administrative expense documentation in accordance with Company policies.
• Maintain organized physical and electronic filing systems, ensuring the confidentiality, accuracy, and security of Company records.
• Track deadlines, monitor assigned tasks, and provide regular status updates to Management.
• Perform other administrative, liaison, coordination, documentation, or operational