Administrative and Accounting Staff (1)

Inovus Building Solutions Inc.; Biñan; On-site; PHP 279,000 - 502,000; Full time

Job summary

Inovus Building Solutions Inc. is seeking an Administrative Support Officer in Laguna to ensure regulatory documents, licenses, and permits are prepared, updated, renewed, and monitored.

You will also assist with basic accounting and coordinate with contractors, government offices, suppliers, and stakeholders. The role requires a graduate in accounting or related fields, 1–3 years experience, strong documentation and communication, and proficiency in MS Office/Google Workspace.

Qualifications

• Graduate of Accounting, Business Administration, Management, Office Administration, Finance, or related courses.
• 1–3 years of experience in administrative, documentation, government processing, permits/licensing, procurement, coordination, or related functions.
• Basic accounting knowledge.
• Experience dealing with government offices, contractors, suppliers, or external stakeholders is an advantage.
• Strong documentation and organizational skills.
• Good written and verbal communication skills.
• Comfortable with follow-ups, coordination, and dealing with different people.
• Good negotiation and problem-solving skills, particularly with contractors/service providers.
• Proficient in Microsoft Office/Google Workspace.
• Detail-oriented, proactive, resourceful, and able to manage multiple deadlines.

Responsibilities

• Prepare, review, organize, and maintain company documents, applications, forms, permits, licenses, and other regulatory requirements.
• Monitor expiration dates of permits, licenses, registrations, and other government-related documents and initiate renewal requirements ahead of deadlines.
• Review renewal applications and supporting documents for completeness and accuracy before submission.
• Coordinate and submit applications, renewals, and other requirements to relevant government offices and regulatory agencies.
• Maintain an organized filing and monitoring system for permits, applications, official documents, receipts, and approvals.
• Track the status of submitted applications and regularly follow up with government offices, agencies, and concerned stakeholders.
• Coordinate with contractors, suppliers, service providers, government representatives, and other external stakeholders regarding requirements, schedules, processes, and project-related concerns.
• Request and compare quotations and negotiate with contractors/service providers for reasonable and competitive rates.
• Assist in recording and organizing basic accounting transactions and supporting documents.
• Prepare and maintain vouchers, billing documents, receipts, invoices, and other accounting-related records.

Skills

Documentation

Organizational skills

Communication skills

Negotiation

Problem-solving

Multitasking

Education

Bachelor's degree in Accounting

Tools

Microsoft Office

Google Workspace

Job description

About the role

Responsible for providing administrative, documentation, regulatory, and coordination support to ensure that company permits, licenses, applications, contracts, and other business documents are properly prepared, updated, renewed, submitted, and monitored. The role also provides basic accounting assistance and supports coordination with contractors, government offices, suppliers, and other stakeholders.

Key responsibilities

• Prepare, review, organize, and maintain company documents, applications, forms, permits, licenses, and other regulatory requirements
• Monitor expiration dates of permits, licenses, registrations, and other government-related documents and initiate renewal requirements ahead of deadlines
• Review renewal applications and supporting documents for completeness and accuracy before submission
• Coordinate and submit applications, renewals, and other requirements to relevant government offices and regulatory agencies
• Maintain an organized filing and monitoring system for permits, applications, official documents, receipts, and approvals
• Track the status of submitted applications and regularly follow up with government offices, agencies, and concerned stakeholders
• Coordinate with contractors, suppliers, service providers, government representatives, and other external stakeholders regarding requirements, schedules, processes, and project-related concerns
• Request and compare quotations and negotiate with contractors/service providers for reasonable and competitive rates
• Assist in recording and organizing basic accounting transactions and supporting documents
• Prepare and maintain vouchers, billing documents, receipts, invoices, and other accounting-related records

About you

• Graduate of Accounting, Business Administration, Management, Office Administration, Finance, or other related courses
• Preferably with 1–3 years of experience in administrative, documentation, government processing, permits/licensing, procurement, coordination, or related functions
• Basic accounting knowledge is required
• Experience dealing with government offices, contractors, suppliers, or external stakeholders is an advantage
• Strong documentation and organizational skills
• Good written and verbal communication skills
• Comfortable with follow-ups, coordination, and dealing with different people
• Good negotiation and problem-solving skills, particularly when dealing with contractors and service providers
• Proficient in Microsoft Office/Google Workspace and basic spreadsheet functions
• Detail-oriented, proactive, resourceful, and able to manage multiple deadlines