Administrative L&D Assistant

BTSMC Managing Solutions, Inc (formerly Brunel Technical Services Manpower Corp); Quezon; On-site; PHP 167,000 - 279,000; Full time

Benefits offered by this job

HMO

AD&D Insurance

Job summary

BTSMC Managing Solutions, Inc. is seeking an Administrative L&D Assistant to be assigned in Pagbilao, Quezon Province.

The role provides end-to-end logistical and administrative support for training programs, ensuring smooth execution from planning through post-training documentation. Duties include L&D facility setup, equipment testing, inventory of training resources, coordinating with instructors, processing payments, maintaining training records, and assisting with CPD accreditation and

Qualifications

• Bachelor’s degree in business administration, Communication, HR, or related field.
• 1 year of project experience but not required.
• 1 year working experience with administrative works
• Computer literate and Proficient in Google workspace applications

Responsibilities

• L&D Facility & Logistics Management
• Performs physical setup of training rooms, including the arrangement of furniture and testing of projectors/audio equipment.
• Ensures the L&D facility is well-maintained, fully equipped, and training-ready.
• Manages the inventory and upkeep of training resources, tools, and technical equipment.
• Executes post-training closing activities, including the distribution of certificates to participants.
• Conducts regular inventory checks of stock rooms to ensure sufficient supply of training essentials, office supplies, and pantry items.
• Coordinates with external food providers to ensure timely delivery of snacks and meals for sessions.
• Assists instructors in the facilitation of training through time management and ice breakers.
• Supports the management of the training calendar by sending out email invitations and calendar appointments.
• Coordinates with SHE for safety orientations and Security for site access of visitors or providers.
• Liaises with Facility and Services Management (FSM) for transportation and accommodation needs for trainers or participants.
• 2. Documentation & Record Keeping
• Manages the digital deployment and electronic tracking of attendance via QR codes, digital forms, or LMS.
• Maintains an organized database or physical file of training records, including exam results and certifications.
• Administers training evaluation forms and collates feedback for reporting.
• Assists in the preparation, printing, and reproduction of training materials, exams, and handouts.
• 3. CPD & Financial Administration
• Consolidates learning designs and documentation required for CPD accreditation approval.
• Processes CPD program applications and associated payments.
• Assists in the preparation and submission of CPD completion reports within the required prescriptive periods.
• Processes payments for training providers and ensures all invoices and receipts are submitted to Finance
• 4. Support and Coordination
• Perform other duties to support Global Technical Center of Excellence (GTCOE) and other assets
• Perform other related duties and responsibilities that may be assigned by the team leader

Skills

Administrative support

L&D operations

Education

Bachelor’s degree in business administration, communication, HR, or related field

Tools

Google Workspace

Job description

BTSMC Managing Solutions, Inc. is urgently looking for ADMINISTRATIVE L&D ASSITANT to be assigned in Pagbilao, Quezon Province.

Qualifications:

• Bachelor’s degree in business administration, Communication, HR, or related field.
• 1 year of project experience but not required.
• 1 year working experience with administrative works
• Computer literate and Proficient in Google workspace applications

General Description:

The role provides end-to-end logistical and administrative support for training programs, ensuring smooth execution from planning through post-training documentation. It focuses on providing support to management of training facilities, processing payments, and maintaining accurate physical and digital training records to meet the departmental development objectives. Specifically:

Duties & Responsibilities

1. L&D Facility & Logistics Management

• Performs physical setup of training rooms, including the arrangement of furniture and testing of projectors/audio equipment.
• Ensures the L&D facility is well-maintained, fully equipped, and training-ready.
• Manages the inventory and upkeep of training resources, tools, and technical equipment.
• Executes post-training closing activities, including the distribution of certificates to participants.
• Conducts regular inventory checks of stock rooms to ensure sufficient supply of training essentials, office supplies, and pantry items.
• Coordinates with external food providers to ensure timely delivery of snacks and meals for sessions.
• Assists instructors in the facilitation of training through time management and ice breakers.
• Supports the management of the training calendar by sending out email invitations and calendar appointments.
• Coordinates with SHE for safety orientations and Security for site access of visitors or providers.
• Liaises with Facility and Services Management (FSM) for transportation and accommodation needs for trainers or participants.

2. Documentation & Record Keeping

• Manages the digital deployment and electronic tracking of attendance via QR codes, digital forms, or LMS.
• Maintains an organized database or physical file of training records, including exam results and certifications.
• Administers training evaluation forms and collates feedback for reporting.
• Assists in the preparation, printing, and reproduction of training materials, exams, and handouts.

CPD & Financial Administration

• Consolidates learning designs and documentation required for CPD accreditation approval.
• Processes CPD program applications and associated payments.
• Assists in the preparation and submission of CPD completion reports within the required prescriptive periods.
• Processes payments for training providers and ensures all invoices and receipts are submitted to Finance

Support and Coordination

• Perform other duties to support Global Technical Center of Excellence (GTCOE) and other assets
• Perform other related duties and responsibilities that may be assigned by the team leader

Other Details:

• Work Schedule: Monday - Saturday, 8hrs./day
• Work Location: Pagbilao, Quezon Province
• Company Given Benefits: HMO and AD&D Insurance
• Government Mandated Benefits: SSS, PHIC, HDMF, 13th month pay, 5 days SIL/year