Administrative Executive

Medeze Group Pte Ltd; Santo Niño 1st; On-site; PHP 279,000 - 424,000; Full time

Job summary

Medeze Group Pte Ltd in the Philippines is seeking an Administrative Executive to provide professional administrative and sales support and to assist the COO with secretarial tasks.

The role requires strong MS Office skills, English communication, and the ability to multitask across procurement, reporting, recruitment, and office operations.

Qualifications

• At least 2 years of relevant experience.
• Diploma or equivalent qualification.
• Proficiency in MS Office and Excel.
• Excellent English verbal and written communication.

Responsibilities

• Coordinate administrative duties and data entry with accuracy.
• Support sales, manage orders, and maintain sales records.
• Prepare monthly sales reports for management.
• Coordinate with suppliers and monitor purchasing procedures.
• Provide secretarial support to the COO and assist with recruitment processes.
• Assist with office operations and day-to-day administration.

Skills

Multitasking

Time management

Organizational skills

Verbal communication

Written communication

English proficiency

Positive attitude

Willingness to learn

English proficiency

Education

Diploma or equivalent

Tools

MS Office

Excel

Job description

Administrative Executive

The Administrative Executive is responsible for providing administrative and sales support in a professional and timely manner and personalized secretarial support to the COO. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including data entry, documents, filling, coordinating with our associates etc.
• Efficient document management such as printing and filing of the documents.
• To perform sales support function, order management functions and maintain a detailed sales record in accordance with company sales management procedures and policies.
• Tabulate and prepare monthly sales reports.
• In charge of purchasing, sourcing coordinating delivery and evaluation of suppliers for materials.
• Prepare purchase orders and coordinate with suppliers.
• Liaise with internal departments to consolidate purchasing needs.
• Ensure compliance with company purchasing procedures and policies.
• Support in price comparisons, quotation requests and supplier performance reviews.
• Assist with day-to-day operations of the office.
• Monitoring of office supplies.
• Perform secretarial support to COO.
• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.
• Help to organize new employee orientation, on-boarding and working schedules.
• Other administrative duties, tasks as assigned by COO.

Requirements

• At least 2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills
• Ability to manage multiple projects simultaneously with effective time management skills.
• Good organizational and administrative skills with attention to detail.
• Positive attitude and willingness to learn.