Administrative & Events Coordinator

Philippine Society of Hypertension; Metro Manila; On-site; PHP 223,000 - 391,000; Full time

Job summary

Philippine Society of Hypertension seeks a highly organized Administrative Assistant to support daily operations, records management, procurement, membership services, communications, events, trainings, and workshops. The successful candidate will help ensure accurate documentation and efficient organization-wide processes.

The role requires meticulous attention to detail, strong MS Office skills, and the ability to coordinate with staff and external partners, members, sponsors, and event

Qualifications

• Bachelor's degree preferred in business/administration or related field.
• Experience in administrative/clerical roles is advantageous.
• Strong organizational and time-management abilities.
• Excellent attention to detail and accuracy in records handling.
• Good written and verbal communication skills.
• Proficiency with MS Office applications (Word, Excel, PowerPoint).
• Comfort with email, online platforms, spreadsheets, and standard office tools.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills for coordinating with stakeholders.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative and clerical support to the organization.
• Handle inquiries and correspondence, and manage administrative communications.
• Maintain and update organizational, membership, financial, and administrative records.
• Prepare, file, and monitor reports and office documents.
• Coordinate with banks, suppliers, government agencies, members, sponsors, and stakeholders.
• Assist in procuring office and event supplies and monitor inventory.
• Coordinate office maintenance, deliveries, and messenger services.
• Plan and coordinate meetings, trainings, workshops, conferences, and events.
• Prepare and distribute invitations, announcements, reminders, attendance confirmations, and event materials.
• Process membership requests, including certificates and annual dues.

Skills

Organizational skills

Time management

Attention to detail

Written communication

Verbal communication

Interpersonal skills

Education

Bachelor's degree in Business Administration / Office Administration / Management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Philippine Society of Hypertension seeks a highly organized Administrative Assistant to support daily operations, records management, procurement, membership services, communications, events, trainings, and workshops. The successful candidate will help ensure accurate documentation and efficient organization-wide processes.

The role requires meticulous attention to detail, strong MS Office skills, and the ability to coordinate with staff and external partners, members, sponsors, and event