Administrative Coordinator & Events Specialist

The Moment Group; Philippines; On-site; PHP 180,000 - 300,000; Full time

Job summary

The Moment Group in the Philippines is seeking an Admin Assistant to provide administrative and coordination support for daily operations. You will handle scheduling, coordinate with teams and stakeholders, maintain records, and assist with company events and activities.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work both independently and as part of a team to keep offices running smoothly.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Experience in administrative or coordination role is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Manage and coordinate scheduling and booking of meeting rooms and other facilities.
• Maintain an organized calendar and synchronize schedules with stakeholders.
• Coordinate with employees, managers, clients, candidates, suppliers and other stakeholders.
• Provide general administrative and clerical support to teams and departments.
• Prepare, organize, encode and maintain documents, reports, and records.
• Assist in materials, equipment, venues and other requirements for meetings and events.
• Assist in planning and execution of company events and on-site activities.
• Help manage registrations, attendance and logs during events.
• Monitor office supplies and coordinate replenishment.
• Follow up on pending requests with appropriate departments.
• Ensure administrative records and trackers are up-to-date.
• Handle basic correspondence and emails.
• Support various operational and administrative tasks as needed.
• Perform other duties as assigned by management.

Skills

Organizational skills

Communication skills

MS Office

Multi-tasking

Teamwork

Problem-solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

The Moment Group in the Philippines is seeking an Admin Assistant to provide administrative and coordination support for daily operations. You will handle scheduling, coordinate with teams and stakeholders, maintain records, and assist with company events and activities.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work both independently and as part of a team to keep offices running smoothly.