Administrative Coordinator

CoDev Philippines; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

CoDev Philippines is seeking an Administrative Coordinator to support the Human Resources Department. The role involves handling a variety of personnel administrative tasks and providing clerical support to HR.

Responsibilities include maintaining employee records, processing documentation, coordinating HR projects, communicating with public services, tracking business licenses, and preparing reports for HR.

Qualifications

• 2–3 years of HR and payroll related experience.
• Proficient with MS Office (Excel, Word, Outlook).
• Experience with an HRIS/HRMS, preferably Paylocity.
• Ability to maintain confidentiality and work with diverse staff.
• Strong organizational and communication skills.

Responsibilities

• Assist with day to day operations of the Human Resources functions and duties;
• Provide administrative support to HR;
• Compile and update employee records;
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, and performance evaluations);
• Assist with Coordinating HR projects (meetings, training, surveys) and keep up to date notes on progress;
• Communicate with public services when necessary;
• Track and renew business licenses across applicable jurisdictions.
• Maintain accurate records of license requirements and deadlines.
• Coordinate with state and local agencies to address any license-related inquiries or updates.
• Prepare reports and presentations as needed for HR.
• Manage correspondence with external agencies related to payroll and HR compliance.
• Support other HR a projects as assigned.
• Any other administrative tasks that is requested from HR

Skills

HR experience

MS Office

Confidentiality

Organizational skills

Communication skills

Customer service

Payroll experience

Tools

Paylocity

Job description

Overview

Our client is currently seeking an Administrative Coordinator to join and support the Human Resources Department. The Administrative Coordinator will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department.

Responsibilities

• Assist with day to day operations of the Human Resources functions and duties;
• Provide administrative support to HR;
• Compile and update employee records;
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, and performance evaluations);
• Assist with Coordinating HR projects (meetings, training, surveys) and keep up to date notes on progress;
• Communicate with public services when necessary;
• Track and renew business licenses across applicable jurisdictions.
• Maintain accurate records of license requirements and deadlines.
• Coordinate with state and local agencies to address any license-related inquiries or updates.
• Prepare reports and presentations as needed for HR.
• Manage correspondence with external agencies related to payroll and HR compliance.
• Support other HR a projects as assigned.
• Any other administrative tasks that is requested from HR

Qualifications

• 2-3 years related experience in Human Resources and payroll or related;
• Proficient with MS Office (Excel, Word, Outlook);
• Experience with an HRIS or HRMS, preferably Paylocity;
• Ability to interface and work well with diverse staff, while maintaining confidentiality;
• Excellent organizational skills;
• Eagerness and willingness to learn and perform new tasks;
• Professional demeanor and strong customer service skills;
• Strong written and verbal communication skills.

Required Skills

HRIS, Payroll, Onboarding

Years Of Experience Needed

3