Administrative Assistant #Woodlands

Greensafe International Pte Ltd; Santo Niño 1st; On-site; PHP 201,000 - 268,000; Full time

Job summary

Greensafe International Pte Ltd is seeking an on-site Administrative Support staff to assist teaching and admin teams. You will handle inquiries from students, parents, and the public, coordinate short courses and test centre activities, and manage documentation and room access.

Strong MS Office and customer service skills are essential. Responsibilities include counter duties, handling walk-ins and emails, and liaising with Facilities Management for classroom upkeep.

Qualifications

• MS Office proficiency for daily ops.
• Strong communication and people skills.
• Experience with call handling and customer service is a plus.
• Solid record-keeping and admin tasks abilities.

Responsibilities

• Support teaching/admin staff by providing information to students, parents, and public.
• Provide admin support for short courses and test centre operations (verification of candidates for assessments).
• Assist with issuance of items/documents; handle walk-in enquiries and emails.
• Handle receipt and dispatch of printed notes, stationery, products, refreshments.
• Perform daily upkeep of counter cleanliness.
• Manage and document issuance of room keys; open/lock classrooms.
• Liaise with Facilities Management for classroom upkeep.
• Support coordination and delivery of refreshments for classes.
• Update digital display panels via content management system.
• Other ad-hoc duties as assigned.

Skills

MS Office proficiency

Call handling

Record-keeping

Communication

Interpersonal skills

Customer service

Tools

Microsoft Word

Microsoft Excel

Email

Job description

Working hour

• Mon to Fri: 8 am to 8 pm
• Sat: 8 am to 1 pm

Key Roles

• Support teaching/admin staff by providing information to students, parents, and public
• Provide admin support for short courses and test centre operations (verification of candidates for assessments)
• Assist with issuance of items/documents; handle walk-in enquiries and emails
• Handle receipt and dispatch of printed notes, stationery, products, refreshments
• Perform daily upkeep of counter cleanliness
• Manage and document issuance of room keys; open/lock classrooms
• Liaise with Facilities Management for classroom upkeep
• Support coordination and delivery of refreshments for classes
• Update digital display panels via content management system
• Other ad-hoc duties as assigned

Requirements

• Preferably at least 3 years' relevant experience
• Proficient in MS Office (Word, Excel, Email), call handling, basic record-keeping
• Strong communication and interpersonal skills
• Good customer service skills