Administrative Assistant, Records & Operations

Colliers; Makati; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

14th Month Bonus

HMO and Life Insurance Day 1

Rice, & Medicine allowance

Job summary

Colliers Philippines is seeking a highly organized Administrative Assistant to provide day-to-day administrative and operational support. You will coordinate schedules, maintain records, manage documentation, and support efficient team operations.

The role requires a Bachelor's degree and 1–2 years of relevant experience, with strong MS Office skills and attention to detail. Expect a collaborative environment with opportunities for professional growth and comprehensive benefits.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 1–2 years of administrative or office support experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and record-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, dependable, and proactive.
• Strong coordination and interpersonal skills.

Responsibilities

• Assist in managing administrative processes, including reimbursements, liquidations, invoicing, and documentation requirements.
• Maintain accurate records, trackers, databases, and reports.
• Organize and maintain both physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Prepare meeting materials, document discussions, and monitor action items.
• Handle incoming and outgoing correspondence, phone calls, and business documents.
• Ensure timely routing, processing, and safekeeping of records and administrative documentation.
• Assist in the preparation, compilation, and submission of required documents and reports.
• Maintain backup records and ensure proper document management practices.
• Coordinate office supply requirements and support general office administration.
• Monitor and follow up on administrative requests to ensure timely completion.
• Support compliance, records management, and documentation requirements in accordance with company policies and procedures.
• Provide general administrative and operational support to the team as needed.

Skills

Organizational skills

Record management

Communication skills

Multitasking

Attention to detail

Interpersonal skills

Education

Bachelor's degree in Business Administration, Office Administration, Management, or related field

Tools

Microsoft Office

Job description

Colliers Philippines is seeking a highly organized Administrative Assistant to provide day-to-day administrative and operational support. You will coordinate schedules, maintain records, manage documentation, and support efficient team operations.

The role requires a Bachelor's degree and 1–2 years of relevant experience, with strong MS Office skills and attention to detail. Expect a collaborative environment with opportunities for professional growth and comprehensive benefits.