Administrative Assistant/Receptionist

Arcadia Power, Inc.; Mabalacat; On-site; PHP 223,000 - 357,000; Full time

Job summary

Arcadia Power, Inc. is seeking an Administrative Assistant/Receptionist to keep our Pampanga office running smoothly.

You will provide administrative support, handle inquiries by phone and email, manage filing, scheduling, vendor coordination, invoicing, and basic office operations onsite in Mabalacat. The role requires a bachelor’s degree in business administration or HRM, or equivalent experience, plus at least two years in a corporate environment.

Qualifications

• Time management and attention to detail.
• Customer service oriented, and multi-tasking.
• Inclination to flexible schedule.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Communicate effectively via phone and email to complete duties with high quality and timeliness.
• Manage supplies, inventory, and vendor coordination, including invoicing and payments.

Skills

Verbal communication

Interpersonal skills

Flexibility

Work under pressure

Self management

Education

Bachelor’s degree in business administration or HRM

Job description

About this position

Who We Are

Arcadia is the AI-powered energy intelligence platform for businesses. We replace fragmented tools and manual workflows with one platform to pay utility bills, buy energy, and advance sustainability — across every location, at enterprise scale.

Trusted by Fortune 2000 companies, Arcadia combines unified data, AI-powered analytics, and expert advisory to help enterprise teams save money, mitigate risk, and cut carbon .

We deliver this through three comprehensive solutions:

• Utility Bill Management: Automating the entire utility bill lifecycle — from data capture and validation to payment processing and auditing.


• Energy Procurement Advisory : Bringing together comprehensive data, AI-powered analytics, market expertise, and a strong partner network to make sophisticated procurement options accessible to all. .


• Sustainability Reporting — Verified emissions data with seamless integration into leading sustainability platforms.

Tackling the world's most complex energy challenges requires diverse thinking. We're building teams of people from different backgrounds, industries, and disciplines — united by a belief that energy management should be simple, intelligent, and a genuine driver of business value.

What we’re looking for:

Administrative Assistant/Receptionist is responsible for organizing, managing, and keeping an office running. Clerical and organizational tasks like file organizing, and scheduling appointments. Liaise LGU permits, prepare all invoices for payment, assisting other staff members, answer phone calls, run errands whilst maintaining professional composure throughout interactions with stakeholders and visitors.

Onsite in Mabalacat, Pampanga

What you'll do:

• Provide administrative support to ensure efficient operation of the office.


• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.


• Manage the supply versus inventory of office and pantry supplies, rest rooms consumables, cleaning materials/chemicals and other stocks.


• Handling administrative requests and queries from the stakeholders.


• Processing of LGU renewal of permits.


• Oversee the daily task and organizing bi-weekly schedule of 3rd party provider (Housekeeping personnel)


• Oversee the operation of pantry concessionaire, securing all their personnel are following the company Health & Safety standard are properly observed.


• Maintain computer and manual filing systems.


• Prepare, monitor all invoices for payment.


• Submit and reconcile operational expenses monthly.


• Processing of work permit/gate pass/access card from the property management of the building.


• Coordinate with vendors for the monthly schedule of disinfection and pest control applications, and other housekeeping related matter.


• Manage/handle the department petty cash.


• Professional and friendly greetings are implemented all the time.


• Taking and ensuring all received documents are given to the appropriate staff member in time.


• Maintaining the tidiness and cleanliness of the reception area.


• Answer incoming phone calls, and respond to their inquiries in a professional manner.


• Willing to accept other job tasks and duties if necessary.

What will help you succeed:

Must-haves:

• Bachelor's degree in business administration, HRM or other similar courses, or equivalent experience.


• At least 2 years of relevant professional experience in a corporate environment, shared services, or others.

Requirements:

• Time management and attention to detail.


• Customer service oriented, and multi-tasking.


• Inclination to flexible schedule.

Skills/Abilities:

• Can easily communicate verbally.


• Ability to work well with others.


• Flexible and open to change.


• Ability to work under pressure.


• Minimal supervision.