Administrative & Front Desk Specialist | Office Ops Pro

Digicore Integrated IT Solution; Las Piñas; On-site; PHP 290,000 - 402,000; Full time

Job summary

Digicore Integrated IT Solution is hiring an Administrative Assistant / Receptionist to join our Las Piñas office. You will be the first point of contact, handling front desk duties, basic admin tasks, and coordinating meetings with executives and teams.

You will manage calendars, handle communications, maintain filing systems, and support multiple office functions to keep day-to-day operations smooth and professional.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as administrative assistant, receptionist or in a similar office support role.
• Excellent communication skills, both verbal and written, with the ability to interact professionally.
• Strong organisational and time management abilities with the capacity to prioritise multiple tasks effectively.
• Proficiency in Microsoft Office Suite and other standard office software applications.
• Professional telephone etiquette and exceptional customer service orientation.
• Knowledge of office management systems and procedures.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Greets and attends to clients, suppliers, applicants, and visitors in a courteous and professional manner; maintains the visitor logbook.
• Answers, screens, and routes incoming calls, texts, and emails; records and relays messages the same working day.
• Manages CEO/VP calendars; schedules meetings and reminders; avoids conflicts.
• Arranges meeting venues or online links; records minutes and action items.
• Receives and distributes mail and packages; prepares outgoing documents for dispatch.
• Maintains organised physical and digital filing systems; performs data entry and photocopying as required.
• Monitors office supplies; coordinates procurement and inventory control.
• Coordinates repair and maintenance of office equipment; monitors bills and liaises with Accounting.
• Provides clerical support to HR/Accounting; assists in company meetings and events.
• Coordinates logistics for deliveries, courier services, and field errands; maintains logistics tracker.

Skills

Communication skills

Organisational skills

Customer service orientation

MS Office proficiency

Education

Bachelor’s degree in Business Administration

Tools

Canva

Google Apps

Microsoft Office Suite

Job description

Digicore Integrated IT Solution is hiring an Administrative Assistant / Receptionist to join our Las Piñas office. You will be the first point of contact, handling front desk duties, basic admin tasks, and coordinating meetings with executives and teams.

You will manage calendars, handle communications, maintain filing systems, and support multiple office functions to keep day-to-day operations smooth and professional.