Administrative Assistant/ Purchasing Assistant Field

Delictable Philippines Inc. (Muang Thai); Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Delictable Philippines Inc. (Muang Thai) is seeking an Administrative Assistant to oversee office operations and coordinate procurement and supplier activities.

You will maintain files and databases, manage inventory, assist with supplier billings, and negotiate for quality, cost-effective purchases. You will also collaborate with requestors, internal sections, and Finance to ensure accurate purchasing documents and timely status updates, while evaluating supplier performance and ensuring

Responsibilities

• Oversee and assist office staff in maintaining files and databases
• Track office supply inventory and recommend supply orders
• Assist suppliers in their billings
• Source out and negotiate with suppliers to get good quality at low-cost materials
• Coordinate closely with requestors and provide timely updates on requirement status
• Facilitate alignment meetings with requestors, suppliers/service providers, and related internal sections
• Coordinate with Finance and Accounting for accuracy of purchased documents, billing, and payments
• Evaluate supplier performance and assess quality of services and productivity
• Source local and imported suppliers, select and negotiate for the best purchase package in terms of quality, price, terms, delivery, services, and after-sales support
• Monitor and respond to social media inquiries

Job description

About the role

An Administrative Assistant role overseeing office operations, supplier management, and procurement coordination.

Key responsibilities

• Oversee and assist office staff in maintaining files and databases

• Track office supply inventory and recommend supply orders

• Assist suppliers in their billings

• Source out and negotiate with suppliers to get good quality at low-cost materials

• Coordinate closely with requestors and provide timely updates on requirement status

• Facilitate alignment meetings with requestors, suppliers/service providers, and related internal sections

• Coordinate with Finance and Accounting for accuracy of purchased documents, billing, and payments

• Evaluate supplier performance and assess quality of services and productivity

• Source local and imported suppliers, select and negotiate for the best purchase package in terms of quality, price, terms, delivery, services, and after-sales support

• Monitor and respond to social media inquiries