Administrative Assistant — Operations & Coordination

Pimsmarketing; Naga; On-site; PHP 223,000 - 335,000; Full time

Job summary

Pimsmarketing is seeking an administrative assistant to support daily operations in Naga. The role involves monitoring manpower deployment, handling emails, processing expense reports, managing administrative forms, and coordinating training and meetings.

You will also receive phone calls, assist finance with cash advances and reimbursements, file documents, and prepare reports for the supervisor, while ensuring compliance with company policies and smooth collaboration with colleagues and the

Qualifications

• Monitoring and updating of Manpower Deployment (monthly)
• Checking and replying to all emails
• Collating, checking, encoding and submission of all the expense reports
• Request & mailings of the administrative forms
• Receiving of phone calls
• Monitoring, photocopying and submission of cash advances to Finance
• Monitoring of reimbursement and liquidation
• Filing of liquidation reports
• Filing of required documents such as copies of training attendance sheets, signed JR and Contracts, CME files, acknowledgement receipts, etc.
• Preparing for training and meetings (training room, sound system, LCD, meals, attendance sheet etc.)
• Coordinate with warehouse manager
• Submitting the Summary of the Leaves (sick leave and vacation leave).
• Reservation of room for training and meeting.
• Fleet monitoring and encoding
• Assist in meetings and conferences outside office
• Prepares other related reports that will be required by immediate superior or company
• Maintains stable performance works effectively with colleagues
• Follows company guidelines and policies
• Conducts regular audit and validation of reports submitted by the business unit to admin assistant with proper documentation.

Job description

Pimsmarketing is seeking an administrative assistant to support daily operations in Naga. The role involves monitoring manpower deployment, handling emails, processing expense reports, managing administrative forms, and coordinating training and meetings.

You will also receive phone calls, assist finance with cash advances and reimbursements, file documents, and prepare reports for the supervisor, while ensuring compliance with company policies and smooth collaboration with colleagues and the