Administrative Coordinator & Office Operations Specialist

Pimsgoc; Makati; Hybrid; PHP 201,000 - 279,000; Full time

Job summary

Pimsgoc in Makati is seeking an Administrative Assistant to support daily office operations. You will monitor emails, assist with manpower deployment records, and handle expense report processing and filing of training documents.

The role involves coordinating meetings, reserving rooms, assisting in conferences outside the office, and ensuring proper documentation while complying with company policies. This position is based in Makati and requires strong organizational skills.

Qualifications

• Administrative support and clerical skills
• Attention to detail and accuracy
• Good communication and coordination abilities

Responsibilities

• Monitoring and updating of Manpower Deployment (monthly)
• Checking and replying to all emails
• Collating, checking, encoding and submission of all the expense reports
• Request & mailings of the administrative forms
• Receiving of phone calls
• Monitoring, photocopying and submission of cash advances to Finance
• Monitoring of reimbursement and liquidation
• Filing of liquidation reports.
• Filing of required documents such as copies of training attendance sheets, signed JR and Contracts, CME files, acknowledgement receipts, etc.
• Preparing for training and meetings (training room, sound system, LCD, meals, attendance sheet etc.)
• Coordinate with warehouse manager
• Submitting the Summary of the Leaves (sick leave and vacation leave).
• Reservation of room for training and meeting.
• Fleet monitoring and encoding
• Assist in meetings and conferences outside office
• Prepares other related reports that will be required by immediate superior or company
• Maintains stable performance works effectively with colleagues
• Follows company guidelines and policies
• Conducts regular audit and validation of reports submitted by the business unit to admin assistant with proper documentation.

Job description

Pimsgoc in Makati is seeking an Administrative Assistant to support daily office operations. You will monitor emails, assist with manpower deployment records, and handle expense report processing and filing of training documents.

The role involves coordinating meetings, reserving rooms, assisting in conferences outside the office, and ensuring proper documentation while complying with company policies. This position is based in Makati and requires strong organizational skills.