Administrative Assistant - Detail-Oriented Admin & Records

Colliers International Philippines, Inc; Makati; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO and Life Insurance Day 1 (Provided

14th Month Bonus

Rice, Communication, & Medicine Allow

Job summary

Colliers Philippines is seeking an Administrative Assistant to provide day-to-day administrative and operational support. You will coordinate schedules, maintain records, and support the team’s needs in Makati.

The ideal candidate has a bachelor's degree in a related field and 1–2 years of experience, with strong Microsoft Office skills, excellent communication, and a proactive, detail-oriented mindset. This role offers growth opportunities and competitive benefits.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or related field.
• At least 1-2 years of experience in an administrative or office support role.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational and record-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, dependable, and proactive.
• Strong coordination and interpersonal skills.

Responsibilities

• Assist in managing administrative processes, including reimbursements, liquidations, invoicing, and documentation requirements.
• Maintain accurate records, trackers, databases, and reports.
• Organize and maintain both physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Prepare meeting materials, document discussions, and monitor action items.
• Handle incoming and outgoing correspondence, phone calls, and business documents.
• Ensure timely routing, processing, and safekeeping of records and administrative documentation.
• Assist in the preparation, compilation, and submission of required documents and reports.
• Maintain backup records and ensure proper document management practices.
• Coordinate office supply requirements and support general office administration.
• Monitor and follow up on administrative requests to ensure timely completion.
• Support compliance, records management, and documentation requirements in accordance with company policies and procedures.
• Provide general administrative and operational support to the team as needed.

Skills

Microsoft Office

Organizational skills

Communication skills

Time management

Team coordination

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

Colliers Philippines is seeking an Administrative Assistant to provide day-to-day administrative and operational support. You will coordinate schedules, maintain records, and support the team’s needs in Makati.

The ideal candidate has a bachelor's degree in a related field and 1–2 years of experience, with strong Microsoft Office skills, excellent communication, and a proactive, detail-oriented mindset. This role offers growth opportunities and competitive benefits.