Administrative Assistant [2]

Polytechnic University of the Philippines; San Juan; Hybrid; PHP 180,000 - 240,000; Full time

Job summary

Polytechnic University of the Philippines in San Juan City is seeking an administrative staff to support front-desk operations, student records, and office logistics. The role involves greeting students and guests, handling calls, and assisting counsellors with visa and institution applications.

The candidate should have a Bachelor's degree, strong English and communication skills, and proficiency in MS Office. Attention to detail and teamwork are essential for daily tasks and event support.

Qualifications

• Candidate must possess at least a Bachelor's Degree in any field.
• Excellent interpersonal and communication skills.
• Good command in English.
• Strong Microsoft Office skills and computer knowledge.
• Team player and willing to learn.
• Keen attention to details.

Responsibilities

• Receive students, guests, packages and letters.
• Answer phone calls and direct calls accordingly.
• Receive and sort incoming electronic mails.
• Encode student details and leads in the database.
• Assess and check student documents.
• Assist Education Counsellors in submitting institution and visa applications.
• Update student statuses at every stage in CRM.
• Maintain student manual and virtual files.
• Maintain the resource library and ensure materials are up to date.
• Assist in logistics for offsite events.
• Look after the overall cleanliness of the office premise.
• Manage part timers and maintenance personnel.
• Assist in any adhoc task or projects as assigned.

Skills

Interpersonal skills

Communication skills

English proficiency

MS Office

Team player

Attention to detail

Education

Bachelor's degree in any field

Job description

Responsibilities

• Receive students, guests, packages and letters.
• Answer phone calls and direct calls accordingly.
• Receive and sort incoming electronic mails.
• Encode student details and leads in the database.
• Assess and check student documents.
• Assist Education Counsellors in submitting institution and visa applications.
• Update student statues at every stage in Customer Relationship Management System.
• Maintain student manual and virtual files.
• Maintain the resource library and ensure that materials are all up to date.
• Assist in the logistics for offsite events.
• Look after the overall cleanliness off the office premise.
• Manage part timers and maintenance personnel.
• Assist in any adhoc task or projects as assigned.

Qualifications

• Candidate must possess at least a Bachelors Degree in any field.
• Excellent interpersonnal and communication skills.
• Good command in English.
• Strong Microsoft Office Skills and Computer Knowledge.
• Team player and willing to learn.
• Keen attention to details.

Skills

Not indicated

Work Location

San Juan City